Cutcombe Parish Council
Meeting of Cutcombe Parish Council held on Tuesday 15th April 2008 at 7.30
pm (or as soon thereafter as public questions and statements are concluded)
at the Moorland Hall
Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1 Apologies
for absence
2 Declarations
of interest
3 To approve
the minutes of the meetings held on 18th March 2008, and any matters arising
4 Planning
Applications and related business
4.1 Consideration
of planning applications
4.2 To note
ENP decisions on previous applications
4.3 Other
relevant matters
5 To consider
highways and transport matters, and related items
5.1 The Luckwell
Bridge Triangle Improvement Scheme
5.2 Any other
Highways/Transport matters: bridleway near Horsecombe Farm
6 Report
on the Annual Parish Meeting of Electors and Matters Arising Therefrom
7
Finance
7.1 To consider
and, if approved, pay retrospectively the EDF Energy bill of £135.85
in respect of Wheddon Cross Toilets
7.2 To agree
to increase the standing order payable to Jonathan Webber for 2008/09 financial
year in respect of the toilet cleaning contract by 3.1% in line with the increase
applied by WS Council
7.3 Report
of the Finance Working Party for the end of the financial year 2007/08
7.4 Consideration
of a request from Dunkery Pre-School for help towards the cost of IT equipment
7.5 To consider
and, if approved, pay an invoice from West Somerset Council in the sum of
£46.21 in respect of the road closure for the Snowdrop Valley Park and
Ride Scheme 2008
7.6 To consider
and, if approved, pay retrospectively an ex-gratia payment to Cynthia Stevens
for the Snowdrop Valley Park and Ride Scheme 2008 website
7.7 To consider
and, if approved, pay retrospectively an ex-gratia payment to Marlene Allinson
for the Snowdrop Valley Park and Ride Scheme 2008 leaflet
8
Correspondence and meetings
8.1 Clerk’s
report on correspondence received
8.2 Clerk’s
report on meetings attended
8.3 Councillors’
reports on correspondence received
8.4 Councillors’
reports on meetings attended
9
Items for the next Agenda
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.
Minutes of the Meeting held at 7.30pm on Tuesday 15th April 2008 at the Moorland Hall
Councillors
Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis, Tim Gardner
and Susie Sanders were present as was County Councillor John Edwards and ENPA Ranger Richard Eales.
110.1 An
apology of absence was accepted from Cllr Maria Davies.
110.2 There
were no declarations of interest.
110.3 The
minutes of the meeting held on 18th March 2008 were approved and signed by
the Chairman as a true record. 109.11.3: Council agreed that it was up to
the PCC to investigate a potential new site for its notice board if it was
unhappy with the current one; the Clerk had offered to display church notices,
subject to space being available, on the Parish notice boards. 109.5.2: The
Clerk to write to Highways re quality of repairs and potholes particularly
around and below the Church and to request a more co-ordinated programme of
works.
110.4 110.4.1
There were no planning applications for consideration.
110.4.2 6There
were no ENP decisions on previous applications to report.
110.4.3 There
were no other relevant planning issues to discuss.
110.5 110.5.1
Luckwell Bridge Improvement Scheme: a quotation for the work had been received
from C J Lynch & Sons and like-for-like quotes is to be obtained from
other contractors. It was agreed that Cllr Sanders would obtain a sample of
conservation kerbing and place this in situ for approval before any works
commenced. 3 to 6 weeks will be needed to obtain the requisite licences before
work could be started. Cllr Sanders had been in touch with Western Power asking
if they could upgrade the path to the sub-station. The Clerk to investigate
new notice board costs.
110.5.2 Council
resolved to support Exmoor National Park in its application to allow the bridleway
near Horsecombe Farm to remain unsigned due to safety issues. ENPA Ranger
Richard Eales agreed to investigate other local matters regarding bridleways,
fly tipping, updating of the ENPA notice board near the bus stop and secure
catches on the wooden rubbish bins in the car park and to report back to the
Clerk. The Clerk to ask when the Exford bus will start using the recently
widened entrance to The Rest & Be Thankful Inn car park and to thank Highways
for a good job done; she also reported on Highways Group Changes in the area.
110.6 Cllr
Webber and the Clerk gave a brief summary of issues discussed at the Annual
Parish Meeting of Electors including the future of the waste disposal bins
at the car park, the proposed closure of the Wheddon Cross Post Office, the
Summerfield Homes revised scheme at the auction field. The Snowdrop Valley
Park and Ride Scheme 2008 and an oil purchase sharing scheme. Cllr Webber
requested that a vote of thanks be recorded to Colin Stevenson for his help
with the Snowdrop Valley Scheme and responding to the Post Office Closure
proposal.
110.7 110.7.1
It was resolved to pay retrospectively the EDF Energy bill of £135.85
in respect of electricity at the Wheddon Cross toilets.
110.7.2 It
was resolved to increase the standing order payable to Jonathan Webber for
the toilet cleaning contract 2008/09 by 3.1% in line
with the increase proposed by WSDC.
110.7.3 The
Finance Working Party reported that they an end of year meeting with the RFO
had taken place; the accounts were found to be in good order.
110.7.4 After
seeking the views of the Finance Working Party, and parishioners at the APME
it was resolved to support the Dunkery
Pre-School with a sum of £300 towards IT equipment.
110.7.5 Council
requested that the Clerk seek clarification as to who pays the invoice from
WSC regarding an admin charge for the road closure for Snowdrop Valley Park
and Ride Scheme.
110.7.6 It
was resolved to pay retrospectively the ex-gratia payment to Cynthia Stevens
of £50 for work on the Snowdrop Valley Park and Ride Scheme website.
110.7.7 It
was resolved to pay retrospectively the ex-gratia payment to Marlene Allinson
of £50 for work on the Snowdrop Valley Park and Ride Scheme leaflet.
110.11 110.8.1
The Clerk had circulated a list of correspondence received prior to the meeting;
various items were debated including the Local Action for Rural Communities
Western Somerset Bid; the Exmoor Association of Parish Councils meeting at
the Moorland Hall on 17/04/08 and the WSC Local Development Framework
Housing Survey.
110.11.2
The Clerk reported on the SALC Accounts and Audit Update training which she
had attended on 10th April at Edington.
110.11.3
Cllr Webber reported on a letter received from the League of Friends thanking
Wheddon Cross collectors: to be placed on the Parish noticeboard.
110.11.4
Cllr Webber had attended an Exmoor Panel meeting at which Cllr Keith Ross
had agreed to look again at the Parish Lengthsman project and report back
to the June Panel meeting to see if funds could be found to move the project
forward. A list of works needed to be carried out by Highways 2008/09 was
discussed.
Cllr Davis had attended a meeting of the Standards Board.
The next meeting of Cutcombe Parish Council will be the Annual Parish Council
Meeting and will take place on Tuesday 20th May at 7.30 pm in the Moorland
Hall. There being no other business the meeting closed at 9.05
Marlene P Allinson, Parish Clerk
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