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Meeting of Cutcombe Parish Council to be held on Tuesday 15th August 2017at 8.00 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on the 18th July and any matters arising
  5. 5.1 Planning Applications:  6/8/7/106 Oaktrow Farm: Proposed agricultural building (27.43m x 12.18m) within existing farmyard area for livestock and agricultural storage 6/8/17/107 The Garage, Wheddon Cross: proposed installation of 2 rapid electric vehicle charging bays within the forecourt. Existing spaces to become 2 EV charging bays, with approximately 1.4m to the rear of the spaces being used for associated equipment 5.2 Other Planning Matters: Oaktrow Wood: Public Bridleway WL25/43 and WL6/42 Temporary Traffic Regulation Order from 14/08/17 for 6 months due to forestry operations
  6. Update on the purchase of the Wheddon Cross Toilets
  7. Finance: 7.1 Invoice 1009 from the Moorland Hall £11.00 for July room hire 7.2 Invoice 687712 Countrywide Grounds Maintenance grass cutting for additional areas July £126.00 7.3 To pay Terrie Fowler £225 for Snowdrop Valley work
  8. Correspondence and meetings

8.1      Clerk’s report on correspondence received and meetings attended including
8.2      Councillors’ reports on meetings and correspondence
9         Items for the next Agenda


Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 15th August 2017 at the Moorland Hall


Present: Councillors John Anson, Vivian White, Eric Clarbull, Linda Atkins, Eric Norman, John Davis and Roger Webber, Parish Clerk Marlene Allinson and one parishioner.
241.1   Public Question Time: (a) Concern was expressed at the quality of the Safety Awareness training delivered in relation to the Historic Signposts Project: Cllrs Anson and White to follow this up at the next Exmoor Panel meeting and at the ENPA Consultative Forum; (b) vegetation around signposts: Highways are happy with this at the 30mph signs into the village: Cllr Anson to follow up with Highways.
241.2   Apologies for Absence: County Cllr Frances Nicholson, West Somerset Cllr Steven Pugsley.
241.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

6

Personal as update only

Car Park Owner

Minuted

Anson

7.1

Personal

Moorland Hall Trustee

Minuted

Clarbull

7.1

Personal

Chairman of the Moorland Hall Committee

Minuted

241.4   Minutes: The Minutes of the meeting held on the 18th July 2017 were approved and signed as a true record. Matters Arising: 240.12.1 A letter of thanks has been received from the Moorland Hall for the contribution towards the children’s play equipment 240.13.1 The Clerk has completed the Awards for All funding application re the housing survey: awaiting approval from the Community Council for Somerset.
241.5   241.5.1 Planning Applications: 6/8/17/106 Oaktrow Farm: proposed agricultural livestock building (27.43m x 12.18m) within existing farmyard area for livestock and agricultural storage: fully supported. 6/8/17/107 The Garage, Wheddon Cross: proposed installation of 2 rapid electric vehicle charging bays within the forecourt. Existing spaces to become 2 EV charging bays, with approximately 1.4m to the rear of the spaces being used for associated equipment: By a majority decision (2 abstentions) the Parish Council objects to the bank being removed as indicated on the site layout plan. Some aspects of the scheme are somewhat ambiguous: the vehicle charging bays are not on the garage forecourt as stated in the description but in the rear car park; the proposed photo shows the charging units set back with a hedge and planting, but the site layout plan clearly shows removal of all vegetation which it seems would be necessary in order to set the units back from the existing car parking spaces. By a majority decision (2 abstentions) the Parish Council objects to the removal of the bank; however it does not object, in principle, to the installation of two electric vehicle charging units at this site.

241.5.2 Other Planning Matters: the Clerk reported a 6 month closure of a bridleway at Oaktrow Wood due to forestry operations (commencing 14/08/17)
241.6 Wheddon Cross Toilets: Cllr Atkins reported that both sides have agreed on the wording of the transfer document: we are awaiting solicitors, delays mostly due to holidays.
241.7   Finance: 7.1 Invoice 1009 for £11 for room hire from Moorland Hall agreed for payment 7.2 Invoice 687712 Countrywide Grounds Maintenance: there is an error on their invoice, the Clerk to liaise with Countrywide to resolve 7.3 It was agreed that Cllr Anson and the Clerk meet with Terrie Fowler when she returns from holiday in order to resolve issues relating to Snowdrop Valley
241.8 Correspondence and Meetings: The Clerk and Cllr Norman reported on a Snowdrop Valley meeting.
241.9 Items for the Next Agenda: retrospective agreement for (a) Countrywide Grounds maintenance for invoice 687156 for £1,117.94 for grass cutting (b) Eagle Plant invoice MIN2082983 for £180 for toilet hire for the fete

There being no other business the meeting closed at 9.25 pm.

The next meeting of Cutcombe Parish Council will be held on Tuesday 19th September 2017 at 7.30pm in the Moorland Hall.

All are welcome to all meetings

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.

 Marlene P Allinson, Parish Clerk

 


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