1 Apologies for absence
2 Declarations of interest
3 To approve the minutes of the meetings held on 20th November and any matters arising
4  Planning Applications and related business
4.1  Consideration of Planning Applications
 6/8/07/111 Site adjacent to Carrick, Cutcombe: reserved matters details for the construction of a local needs affordable dwelling and   garage pursuant to application 6/8/06/108 as per amended plans dated 28/11/07
4.2 To note ENP decisions on previous applications
4.3 Other relevant matters
5  To consider highways and transport matters and related items
 5.1 Luckwell Bridge Improvement Scheme    
6 Snowdrop Valley Park and Ride Scheme
7 Parish Public Rights of Way Consultation
8  Contract with WSDC re Wheddon Cross Toilets
9 Parish Lengthsman Scheme
10 Finance
10.1  To consider and approve the precept for 2008/09
10.2  To consider and, if approved, pay the Clerk’s quarterly salary in the sum of £440.47 and expenses in the sum of £346.02
10.3  To consider and, if approved, pay an invoice from Viking Direct for a flip chart, pads & pens in connection with the Parish Plan for £145.41
 10.4  To pay the agreed annual subscription to the Society of Local Council Clerks in the sum of £61
10.5 To consider a request from the Parochial Church Council for the second tranche of the already approved money in support of upkeep of the burial ground (£250)
11 Correspondence and meetings
11.1 Clerk’s report on correspondence received
11.2 Clerk’s report on meetings attended
11.3 Councillors’ reports on correspondence received
11.4 Councillors’ reports on meetings attended
12 Items for the next Agenda

  
Minutes of  the  Meeting held at 7.30pm on Tuesday 11th December 2007 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies,
John Davis. Tim Gardner and Susie Sanders were present as were three parishioners and Tim Braund (ENPA) and WPCSO Sue Hurley
106.1  An apology of absence from Co Cllr John Edwards was accepted.
106.2  Cllr Gardner declared a prejudicial interest in item 6 as a bus contractor and left the room for this item; Cllr John Davis declared a prejudicial interest in item 4.1 as a next door neighbor and left the room for the discussion and the vote on this item; Cllrs Atkins, Clarbull and Davis declared a personal interest in item 4.1 as neighbours.
106.3  The minutes of the meeting held on 20th November were approved
and signed by the Chairman as a true record. There were no matters arising.
106.4  106.4.1 Planning Application 6/8/07/111 Site adjacent to Carrick, Cutcombe: reserved matters details for the construction of a local needs affordable dwelling and garage pursuant to application 6/8/06/108 as per amended plans dated 28/11/07: after some debate Council resolved to support this application but concerns were expressed at the loss of a double garage (now a single) and its resiting.
            106.4.2 No ENPA decisions on previous applications to report.
            106.4.3 There were no other relevant planning matters for discussion.
 106.5 106.5.1 Luckwell Bridge Improvement Scheme: Cllrs Sanders and Atkins had met on site with the Local Area Board representative and Highways and were preparing a funding bid to be submitted by 19/12/07. Council resolved to support this scheme to a maximum of £2,000. If the LAB bid proves unsuccessful other sources of funding will be sought.
            106.5.2 The Clerk reported on temporary road closures in Dunster in January and that the widening of the car park opening at The Rest & Be Thankful Inn should start in January 2008. Concern was expressed the number of blocked drains and gulleys in the Parish: the Clerk to write to Highways on this matter.
106.6    Snowdrop Valley Park and Ride Scheme 2008: It was reported that Council had resolved to award the mini bus contract for the scheme to      WebberBus. The road closure would be applied for 2nd-24th February 2008. Tim Braund answered questions raised concerning ENPA’s input into the 2008 Scheme and Sally Parish questions concerning operational procedures. Adverts for staff to be placed asap.
106.7    Information concerning the scheme had been circulated to Council prior to the meeting and several members had been part of discussions regarding the Parish Lengthsman Scheme. Council resolved to commit £500 per annum for 2 years to the scheme.
106.8  The Clerk had been in touch with WSDC regarding renewal of the contract to run the Wheddon Cross toilets which expires March 2008. WSDC are happy to renew the contract for one year on the same terms. Council resolved to accept these renewal terms.
106.9  Parish Lengthsman Scheme: one parishioner had come forward as a volunteer to be the Parish Paths Liaison Officer: information on the scheme was passed to him for perusal and he was asked to get back to Council if he was happy to take this on. Hopefully a team of volunteers could be assembled to assist.
106.10 106.10.1 Council resolved to raise the precept for 2008/09 by 3.6% to £5,800 in line with inflation and the proposed budget already presented to Council.
            106.10.2 Council resolved to pay the Clerk’s quarterly salary in the sum of £440.47 and expenses of £346.02.
            106.10.3 Council resolved to pay an invoice for £145.40 from Viking Direct in respect of the purchase of a flip chart, pens etc. for use in connection with the Parish Plan (Parish Plan budget).
            106.10.4 Council resolved to pay an annual subscription to the Society of Local Council Clerks in the sum of £61.
            106.10.5 Council resolved to pay the second tranche of the pre-agreed sum of £250 to support the PCC in the upkeep of the burial ground.
106.11 106.11.1 The Clerk had circulated a list of correspondence received prior to the meeting including: Ironman UK: 15/06/08; correspondence regarding a reduction in the number of doctor’s surgeries held in 2007 (Cllr Atkins following up); letter of introduction from Sgt Andy Whysall, Avon and Somerset Constabulary.
            106.11.2 The Clerk had no meetings attended to report.
            106.11.3 Cllr Davies had been completing the Parish Emergency Plan with the help of the Clerk; Cllr Sanders to assist with regard to Luckwell Bridge contacts.
            106.11.4 Cllr Atkins reported that she had attended the Exmoor Archaeological Forum and a meeting of the Exmoor Association of Parish Councils: both informative and useful.
106.12  Council agreed meeting dates for the first half of 2008: to remain as the third Tuesday in each month.
           
The next meeting of Cutcombe Parish Council will take place on Tuesday 15th January at 7.30 pm in the Moorland Hall.

There being no other business the meeting closed at 9.35 pm.