Cutcombe
Parish Council
Meeting of Cutcombe Parish Council to be held on Tuesday 19th February 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall
Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1 Apologies for absence
2 Declarations of interest
3 To approve the minutes of the meetings held on 15th January 2008, and any matters arising
4 Planning Applications and related business
4.1 Consideration of planning applications
6/8/08/102 Raleigh Manor, Wheddon Cross: Demolition of existing double garage and erection of new double garage and stabling
6/8/08/101 Site adjoining Carrick, Higher Park Lane, Cutcombe: Reserved matters details for the construction of a local needs affordable dwelling and garage pursuant to application 6/8/06/108. As per amended plans received 12/02/08.
4.2 To note ENP decisions on previous applications
4.3 Other relevant matters
5 To consider highways and transport matters, and related items
5.1 The Luckwell Bridge Triangle Improvement Scheme
5.2 Any other Highways/Transport matters
6 Talk by a representative from the Dulverton Doctor’s practice relating to village surgeries
7 Presentation by Dunkery Pre-School
8 To debate a proposed resolution that the previous, now unused, Minute Books dating from 1980 to 1992 and 1992 to end of 2002 be placed with the Somerset County Record Office for safe keeping.
9 Ideas for speakers at the Annual Parish Meeting of Electors in March
10 Renegotiation of the Clerk’s Contract & revised job description
11 Finance
11.1 Wheddon Cross Toilets: New Annual Contract 2008/09
11.2 To consider and, if approved, pay an invoice from Toptown Printers for printing 4,000 Snowdrop Valley leaflets in the sum of £449.00
11.3 To consider and, if approved, pay an invoice from Wessex Water for water & sewerage at the Wheddon Cross toilets for £426.74
12 Correspondence and meetings
12.1 Clerk’s report on correspondence received
12.2 Clerk’s report on meetings attended
12.3 Councillors’ reports on correspondence received
12.4 Councillors’ reports on meetings attended
13 Items for the next Agenda
Minutes of the Meeting held at 7.30pm on Tuesday 19th February 2008 at the Moorland Hall
Councillors Roger Webber, Eric Clarbull, Maria Davies and Tim Gardner were present as was County Councillor John Edwards,
two parishioners (Dunkery Pre-School) and Doctor Andrea Trill from the Dulverton Medical Practice
108.1 Apologies of absence were accepted from Cllrs Linda Atkins, John Davis and Susie Sanders. WPCSO Sue Hurley had sent a message that she was unable to attend this month.
108.2 Cllr Webber expressed a personal interest in Item 6 as a member of the Dulverton Practice.
108.3 The minutes of the meeting held on 15th January 2008 were approved and signed by the Chairman as a true record. There were no
matters arising.
108.4 108.4.1 6/8/08/102 Raleigh Manor, Wheddon Cross: Demolition of existing double garage and erection of new double garage and stabling. Council supported this application but would like to be reassured that the fields through which the bridleway and footpath pass are adequately fenced if horses are grazed there.
6/8/08/101 Site adjoining Carrick, Higher Park Lane, Cutcombe: Reserved matters details for the construction of a local needs affordable dwelling and garage pursuant to application 6/8/06/108. As per amended plans received 12/02/08. Council supported this application and welcomed the sustainable/renewable energy aspects of the design and expressed a desire that the window overlooking the first property being constructed would contain opaque glazing.
108.4.2 6/8/07/114 Cutcombe C of E First School, Wheddon Cross, Proposed extension for pre-school use to include toilets: approved.
6/8/07/113 Reservoir Buildings, Dunkery View, Wheddon Cross, Increase the height by 900mm of the extension to fodder/machinery store approved under 6/8/06/112: approved.
108.4.3 There were no other relevant planning matters for discussion.
108.5 108.5.1 Luckwell Bridge Improvement Scheme: Cllr Sanders had sent in a report: Cutcombe had been successful in securing £1,500 in its bid to the Area Working Board: the scheme to be progressed further and brought back to the next Parish Council meeting.
108.5.2 Cllr Webber had been talking with Roy Takel of Highways re potholes in the village. Visibility issues/car parking were discussed around The Rest & Be Thankful Inn: these related to the Snowdrop Valley Park and Ride and the building works at the pub, both of which would soon be finished.
108.6 Dr Trill gave a talk re the village outreach surgery: there is no intention to cease this but a two-way dialogue with the practice and its user is to be encouraged: it was unfortunate that several surgeries had been missed due to Bank Holidays and unforeseen (one-off) circumstances,
but Monday was still the best day to hold the outreach as all doctors were in the practice on that day. Dr Trill agreed to liaise with the Clerk and Cllr Atkins re possibly increasing facilities available and to encourage use of the village surgery.
108.7 Two representatives from the independently-run Dunkery Pre-School gave a presentation on their work and financial constraints: they are self-funded, parents’ fees do not cover all costs. It is hoped that the service can be expanded when the extension to the School is completed and they have a dedicated area. It was agreed that a business plan would be submitted to the Clerk by the end of March so that Council can see if any help might be available from its budget.
108.8 It was resolved that the previous, now unused, Minute Books dating from 1980 to 1992 and 1992 to end of 2002 be placed with the Somerset County Record Office for safe keeping.
108.9 It was agreed that the Clerk investigate booking speakers for the Annual Parish Meeting of Electors in March, to be advertised shortly.
108.10 The Clerk’s revised Contract of Employment and Job Description were debated by Council, having previously been circulated. It was resolved to increase the payment Scale to LC1/SCP19 (pro-rata) with the hours remaining at 210, to be reviewed annually and to adopt the new job description as outlined.
108.11 108.11.1 Council resolved to accept the new Wheddon Cross Toilets Contract for 2008-09.
108.11.2 Council resolved to pay the invoice from Toptown Printers in the sum of £449 for the printing of Snowdrop Valley Park and Ride leaflets, finances to come from the SDF funding bid/ENPA support.
108.11.3 Council resolved to pay an invoice from Wessex Water for water and sewerage in the sum of £426.74 for Wheddon Cross toilets.
108.12 108.12.1 The Clerk had circulated a list of correspondence received prior to the meeting; various items were debated including the E4Exmoor Symposium (02/05/08) and a letter from the Avon & Somerset Constabulary re police and partnership activities.
108.11.2 The Clerk had no meetings attended to report.
108.11.3 Cllr Gardner reported 2 items of correspondence and gave a progress report on the Snowdrop Valley Park and Ride Scheme scheme. Co Cllr Edwards reported that the Area Working Board hoped to improve communications with the Parishes: consultative evening to be held at Danesfiled School on 13th March, 6-9pm. A meeting of the Exmoor Panel on 20th February was planned to discuss liaison between the Panel and the Area Working Board.
108.11.4 Councillors had no further meetings to report.
The next meeting of Cutcombe Parish Council will take place on Tuesday 18th March at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.35 pm.
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.
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