Cutcombe Parish Council
Meeting of Cutcombe Parish Council to be held on Tuesday 15th January 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall
Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.
AGENDA
1 Apologies for absence
2 Declarations of interest
3 To approve the minutes of the meetings held on
11th December 2007, and any matters arising
4 Planning Applications and related business
4.1 Consideration of planning applications
4.2 To note ENP decisions on previous applications
4.3 Other relevant matters
5 To consider highways and transport matters, and related items
6 Parish Paths Liaison Officer
7 Rubbish / recycling bins at the Wheddon Cross car park
8 Snowdrop Valley Park and Ride 2008
9 Local Bids to Area Working Board
10 Evolve South West: ICT Training
13 Finance
13.1 To consider a quarterly report of the Finance sub-committee on the accounts to 31st December 2007
13.2 To consider requests for grants under Section 137 from:
St Margaret’s Hospice New Build Appeal and Age Concern
13.3 To agree to refund WSDC overpayment of £2,500 re Wheddon Cross Toilets Management Contract
13.4 To consider and, if approved pay, an invoice from EDF Energy for £26.27 in respect of Wheddon Cross toilets
13.4 To consider a request for a contribution of £50 towards the printing of the Snowdrop Valley Park and Ride leaflet 2008
13.5 To consider and, if approved, pay an invoice from the Moorland Hall & Recreation Ground Committee in the sum of £34 for room hire
13.6 To consider and, if approved pay, a request from the Exmoor Association of Parish Councils for an annual subscription of £20 commencing 1st January 2008
14 Correspondence and meetings
14.1 Clerk’s report on correspondence received
14.2 Clerk’s report on meetings attended
14.3 Councillors’ reports on correspondence received
14.4 Councillors’ reports on meetings attended
15 Items for the next Agenda
Cutcombe Parish Council
Minutes of the Meeting held at 7.30pm on Tuesday 15th January 2008 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull,
John Davis, Tim Gardner and Susie Sanders were present as was County Councillor John Edwards and three parishioners
107.1 An apology of absence from Cllr Maria Davies was accepted.
107.2 Cllr Gardner expressed a personal interest in item 8 as the bus operator; Cllr Clarbull expressed a personal interest in item 11.6 as Chairman of the Moorland Hall and Recreation Ground Committee;
Cllr Webber expressed a personal interest in item 7 as a West Somerset District Councillor and item 11.7 as Chairman of the Exmoor Association of Parish Councils.
107.3 The minutes of the meeting held on 11th December 2007 were approved and signed by the Chairman as a true record. There were no
matters arising.
107.4 107.4.1 There were no planning applications for consideration.
107.4.2 No ENPA decisions on previous applications to report.
107.4.3 There were no other relevant planning matters for discussion.
107.5 107.5.1 Luckwell Bridge Improvement Scheme: Cllr Sanders is making up a local map for Highways re Slow Signs on the main road;
Co Cllr Edwards reported that he may be able to assist with the cost of a noticeboard from the Community Budget: application form passed to the Clerk; also see item 107.9.
107.5.2 The Clerk reported on temporary road closures: Ash Lane Winsford (28th Jan: 1 day) and A39 Minehead to Williton & Main Road, Carhampton (24th Jan 2 nights 19.00-23.30hrs). It was reported that the widening of the car park opening at The Rest & Be Thankful Inn would not now start until the end of February so as not to clash with Snowdrop Valley, the necessary paperwork not being in place for it to start before February 4th: Cllr Webber to meet 16/01 with Highways, WSDC and the Landlord: Highways to liaise with Cllrs Gardner and Webber re final requisite kerb work near The Garage House. Potholes at Codsend & Putham Lane to be reported to Highways; drainage work at Slade Corner: awaiting visit from the Water Board to sort out (both sides of the road); Cllr Webber to report on ice on road problems at the next Exmoor Panel meeting and the possibility of local monitoring and warning signs being put up when necessary.
107.6 Parish Paths Liaison Officer: Robert Simmons had volunteered for this position: paperwork being put in place: appeal for volunteers to join the team has been placed in the Parish magazine.
107.7 Despite many requests the recycling bins at the Wheddon Cross car park are still not being emptied regularly and are being used illegally by people from outside the Parish including businesses. The Clerk was asked to write a strongly worded letter to WSDC in order to find out the new waste management programme and urge possible removal of the bins: an urgent site meeting would be requested.
107.8 Snowdrop Valley Park and Ride Scheme 2008: Sally Parish reported on progress re the scheme including: 8 volunteers to date (+ two interested in the position of rota co-ordinator); training meeting to be organised for staff: Mrs Parish and Cllrs Clarbull and Sanders to attend; a risk assessment for staff in preparation; advertising leaflets now on Webber buses and Snowdrop Valley leaflet about to go to print: the Clerk to invoice advertisers; a carbon calculator for visitors would need to be sited in the village hall; ENPA posters and a chalkboard for up-to-the-minute info available for the trailer; a First Aid kit to be purchased for use by the public only; Mrs Parish to organise a coach booking line, prepare a press release and organise media coverage; feedback questionnaires would be available on the buses and at the village hall; ENPA to put up road closed and yellow signs; residents’ passes had been organized;
107.9 A bid for funding for the Luckwell Bridge Triangle Improvement Scheme and one from the Pre School have been submitted to the WS Area Working Panel: to be considered at the meeting 31/01: Cllrs Sanders and Webber will be attending.
107.10 ICT Training Analysis forms were circulated to Councillors to enable them to rate their IT skills and indicate preferred training areas, days and times: forms to be returned to the Clerk by 21/01 so that training by Evolve South West can be arranged.
107.11 107.11.1 Council received the quarterly report of the Finance
sub-committee on the accounts to 31st December 2007.
107.11.2 Council resolved to grant £50 to the St Margaret’s Hospice New Build Appeal and £50 to Age Concern under Section 137.
107.11.3 Council resolved to refund WSDC overpayment of £2,500 re Wheddon Cross Toilets Management Contract.
107.11.4 Council resolved to pay the invoice from EDF Energy for £26.27 in respect of Wheddon Cross toilets.
107.11.5 Council resolved to pay any bills with regard to the printing of the Snowdrop Valley Park and Ride leaflet 2008 (to be reimbursed from the SDF grant).
107.11.6 Council resolved to pay the invoice from the Moorland Hall & Recreation Ground Committee in the sum of £34 for room hire.
107.11.7 Council resolved to pay the annual subscription to the Exmoor Association of Parish Councils in the sum of £20.
107.12 107.12.1 The Clerk had circulated a list of correspondence received prior to the meeting including Agendas for the WS Area Working Board meeting (31/01) and Exmoor Panel meeting (24/01).
107.11.2 The Clerk had no meetings attended to report.
107.11.3 Councillors had no correspondence to report.
107.11.4 Councillors had no further meetings to report.
107.13 Cllr Webber reported on an executive Schools Committee meeting to take place 16/01 at which discussion of school budgets to take place. Dulverton & Exford Federation is concerned that small schools may have their budgets cut if funding is changed to a per pupil format and no account taken of extra costs in rural reas. Cutcombe PC shares these concerns: quality of provision is more important than equality of cost. Co Cllr Edwards to attend and speak at this meeting.
The next meeting of Cutcombe Parish Council will take place on Tuesday 19th February at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.20 pm.
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.
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