Cutcombe Parish Council

 

5       Planning Applications and related business
            5.1       Consideration of planning applications:
5.2       To note ENP decisions on previous applications
5.3       Other relevant matters
6       To consider highways and transport matters and related items
6.1 Luckwell Bridge Triangle Improvement Scheme
6.2 Other related business           
7       To look at the Council's Risk Assessment & Asset Register
8       To consider the production of a Parish Emergency Plan
9       Review of Clerk's contract and expenses
10     Update on Cutcombe's Parish Plan Application
11     Choice Based Lettings: Consultation on the new draft policy
12     West Somerset Area Working Panel: Proposed Applications
for Funding
13     Finance
            13.1 To consider and, if approved, pay bills from BT in respect of the broadband supply at the Moorland Hall in the sum of £64.23 and £327.13.
            13.2  To consider and, if approved, pay the first instalment of the previously-approved grant to the Parochial Church Council in the sum of £100 towards upkeep of the burial ground.14     Correspondence and meetings
14.1    Clerk's report on correspondence received
14.2    Clerk's report on meetings attended
14.3    Councillors' reports on correspondence received
14.4    Councillors' reports on meetings attended
15     Any other business including items for the next Agenda

Minutes of  the  Meeting held at 7.30pm on Tuesday 17th July 2007 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis, Tim Gardner were present as was
County Councillor John Edwards.

100.1  An apology for absence was accepted from Cllr Sanders.
100.2  Cllr Gardner declared a personal interest in item 4 as he runs a bus company (minuted); Cllr Clarbull declared a personal interest in item 13.1 as he is Chairman of the Moorland Hall & Recreation Ground Committee (minuted); Cllr Webber declared a personal interest in item 13.2 as he is a member of Cutcombe PCC (minuted and abstained from the vote).
100.3  The minutes of the meetings held on 19th June were approved and signed by the Chairman as a true record.
100.4  Snowdrop Valley Park & Ride: Cllr Webber summarized correspondence received from Mr Colin Stevenson and reported on a meeting with Tim Braund (ENPA) which he had attended with Cllr Atkins on 17th July. Various points had been raised and it is hoped that Mr Braund will have answers which can be brought back to the August meeting. Both Cllrs reported that the meeting had been positive and were confident that a way forward can be found for the scheme.
 100.5 100.5.1           There were no planning applications for consideration.
            100.5.2         The clerk reported that the following applications had been approved: 6/8/07/104 Little Brendon Hill Farm: Change of use of hay store to 3 stables, extension to form hay/feed store and erection of porch to dwelling house; 6/8/07/105 Gunns Farm, Luckwell Bridge: Replacement of Agricultural Building (42m2); 6/8/07/106LB & 6/8/07/107 Lypefoot, listed building & planning consents for a pitched roof extension & cladding of metal carport (retrospective).
            100.5.3  No reply had yet been received from ENPA in respect of the Clerk’s letter re Langham.
100.6  100.6.1 Cllrs Webber and Atkins reported on a meeting with
Cllr Sanders and residents regarding the Luckwell Bridge Triangle Improvement Scheme. A letter from Cllr Sanders to the owner of the hedges requesting that the PC be allowed to cut them back to improve sight line visibility and for tidying up purposes was read out to Council.
            100.6.2  Cllr Atkins had received a reply from David Peake, Highways, regarding a) hedge cutting on Higher Park Lane which is scheduled for one cut per annum in July: Cllr Atkins to ask for 2 cuts per annum and to question the quality of the cutting; b) a replacement No Through Sign was on order for Luckwell Bridge as well as debris clearing planned & filling in of potholes in Edbrooke lane; c) resurfacing of the first 200m of road past Cutcombe school scheduled for resurfacing Feb. 2008: Cllr Atkins to query the time of year scheduled and point out that the whole road needs resurfacing. Co Cllr Edwards agreed to take up the matter of visibility/tree trimming at the Treborough turnoff on the B3224. The Clerk reported that the proposed widening of the car park entrance at the Rest & Be Thankful Inn was moving forward in order to accommodate the low floor buses on the Exford route.
100.7  Council conducted its annual review of the Risk Assessment document and Asset Register and resolved to make no changes to either for 2007/08.
100.8  Cllrs Atkins and Davis agreed to look at the production of a Parish Emergency Plan and report back to the August meeting.
100.9  Council agreed to increase the number of hours paid per annum to the Clerk from 180 to 210, payable at the same rate, in order to reflect the increased workload. This increase to take effect from the current quarter, 1st July to 30th September 2007. Next review to take place in June 2008.
100.10  The Clerk reported that Cutcombe’s bid for funding to produce a Parish Plan had been submitted to Defra via the Community Council for Somerset. A decision was expected in August. Council wished an expression of thanks to the Clerk for her contribution in completing the bid application to be minuted.
100.11 Cllr Webber summarized the new Choice Based Letting System proposed by WSDC: Cllrs Atkins, Davies and Davis to look into responding to the Consultation document. Cllr Davis is also looking into the Home2Own Shared Ownership Scheme to see if this could be of interest to local people.
100.12  West Somerset Area Panel: Proposed Applications for Funding: the Exmoor Panel is to identify priorities for the West Somerset Area and Potential Bids at its July meeting. Council noted the priorities for the West Somerset area identified so far by the Panel. It was noted that C.L.O.W.N.S. had just submitted a bid and Watchet has been allocated funding to deter anti-social behaviour.
100.13  100.13.1 The invoice for £64.23 for line rental at the Moorland Hall has been paid by the Moorland Hall and Recreation Ground Committee who will continue to pay for the telephone line service. In the light of the inefficiency of BT in sorting out clear accounting for the broadband service it was decided to defer payment of the outstanding bill of £327.13 until after a meeting with Simon Duncan from Evolve South West who would be advising Council on 18/07 re changing the broadband supplier and to allow time for the Clerk to resolve matters with BT.
            100.13.2 Council resolved to pay £100 to the Parochial Church Council towards upkeep of the burial ground. In view of the escalating costs of the upkeep the Clerk is to contact the PCC and ask if a representative can attend the August meeting and talk to Council re these costs.
100.14 100.14.1 A list of correspondence received had been circulated to Council prior to the meeting. Items of particular note were: ENPA Business Plan 2007/08: circulated: queries and comments to be brought back at the August meeting; Active Exmoor Tour of Britain: meeting at the Moorland Hall 19/07; Cutcombe/Timberscombe First School had received capital funding of £74,587 for school projects; increase in room hire fees at the Moorland Hall.
            100.14.2 The Clerk had no meetings to report.
            100.14.2 Councillors had no correspondence to report.
            100.14.3 Cllr Davis reported on a meeting of the Standards Committee. Cllr Davies reported on her Councillor training session. Cllr Webber reported on the Exmoor Association of Parish Councils meeting, of which he is now Chairman.
100.15  Cllr Clarbull reported that there are 2 broken panes of laminated glass in the bus shelter. The Clerk to acquire an insurance claim form for the August meeting.

The next meeting of Cutcombe Parish Council will take place on Tuesday 21st August at 7.30 pm in the Moorland Hall.

There being no other business the meeting closed at 9.10 pm.

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights. Marlene P Allinson Parish Clerk