Cutcombe Parish Council

Meeting of Cutcombe Parish Council to be held on Tuesday 15th July 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 16th June 2008 and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications:
            4.1.1 6/8/08/105 Conversion of former Methodist chapel to 2 bedroom local needs dwelling, Wheddon Cross
            4.1.2 6/8/08/106 Raleigh Manor, Wheddon Cross: Demolition of existing double garage and erection of new double garage and store rooms (amendment to planning permission 6/8/08/102)
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5    To consider highways and transport matters,
       and related items
        5.1    The Luckwell Bridge Triangle Improvement Scheme
        5.2    Any other highways matters
6    Presentation by Rachel Hayes, Tour of Britain 2008
7    Update on events to be held at the Recreation Ground
8    Local Initiatives Budget
9    Councillor Webber to report on District Matters
10   Update on BT’s proposed removal of payphone at
  Luckwell Bridge
11  Update on Snowdrop Valley Park and Ride Scheme
12  Annual Review of Asset Register
13  Finance
  13.1  To agree to pay, retrospectively, an invoice for EDF Energy in the sum of £96.20 for electricity at the Wheddon Cross toilets
14  Correspondence and meetings
14.1    Clerk’s report on correspondence received
14.2    Clerk’s report on meetings attended
14.3    Councillors’ reports on correspondence received
14.4  Councillors’ reports on meetings attended
15 Items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 15th July 2008 at the Moorland Hall

Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis and Tim Gardner were present as were four parishioners.
115.1  Cllr Susie Sanders and Co Cllr John Edwards.
115.2  Cllr Webber expressed a prejudicial interest in 4.1 as the next door neighbour of the applicant: he spoke as a member of the public but left the room for the discussion and the vote on this item; Cllr Gardner expressed a personal interest in item 11 but as no contracts were to be discussed or votes to be taken he remained in the room for the Clerk’s update.          
115.3  The minutes of the meeting held on 17th June 2008 were approved and signed by the Chairman as a true record. Matters Arising: 113.3.112.8: Cllr Atkins to progress problems with kerbside collections at Putham with Adrian Dyer from WSDC; 114.8: the Clerk asked if a stall and display board could be available on the day of the Fete in order to publicise the Parish Plan: she will obtain display materials.
115.4  115.4.1 Planning Applications: 6/8/08/105: Conversion of former Methodist Chapel to 2 bedroom local needs dwelling, Wheddon Cross: whilst mindful of the applicant’s attention to its comments re earlier application (6/8/08/103) in respect of the new chimney and leaded lights, Council felt unable to support this application as car parking had not been satisfactorily addressed. 6/8/08/106: Raleigh Manor, Wheddon Cross: Demolition of existing double garage and erection of new double garage and store rooms (amendment to 6/8/08/102): no objections.
            115.4.2 The following applications had been withdrawn: 6/08/05/113 (Cutcombe Market) and 6/8/08/104: Putham Farm.
            115.4.3 The Clerk reported she had not had a reply from ENPA re extension at Snifwells, Luckwell Bridge.
115.5  115.5.1 Luckwell Bridge Triangle Improvement Scheme: Cllr Sanders had sent in a report: the improvements to commence mid-August; grant application for new noticeboard shortly to be submitted; Somerset County Bridge Inspector to come to a Parish Council meeting in the near future.
            115.5.2 Cllr Atkins agreed to follow up pothole problems; it was noted that the tarring and chipping in the village scheduled for mid-July had not yet taken place.
115.6  Tour of Britain 2008: Rachel Hayes gave a short summary of the Tour of Britain 2008, left some leaflets, showed a DVD of 2007 and answered questions. Traffic concerns particularly re the Wheddon Cross crossroads and surrounds to be fed back to the organizers.
115.7  Cllr Clarbull as Chairman of the Village Hall Committee reported on events to take place at Wheddon Cross: the Exmoor Explorer (August 3rd 2008); Rotary Club Walk of Exmoor (April 2009); Start Trek Walk (end Feb/beg March 2009). On behalf of Council Cllr Webber gave thanks to the Moorland Hall Committee for their hard work in ensuring that the hall was well used and kept to a very high standard.
115.8  It was resolved to form a Working Party (Cllrs Clarbull, Webber, Davis and 2 parishioners present) in order to formulate a bid to the Local Initiatives Budget: first meeting to be arranged asap and report back to Council.
115.9  Cllr Webber reported on District Council matters including: the Parish Lengthsman Scheme (to go ahead); delay in occupation of the new Council offices; cessation of the Local Amenity Grant; closure of Aquasplash and commitment to work towards a new swimming pool and the resignation of Cllr Dudley Searle.
115.10 The Clerk reported that a letter had been sent to ENPA to be incorporated into their submission to BT to object to the proposed removal of payphones within the Exmoor National Park.
115.11 The agreement with ENPA re submission to the SDF for funding for the Snowdrop Valley Park and Ride Scheme 2008 onwards had now been finalized and the grant money should be received shortly. A meeting to organize 2009 scheme was needed asap.
115.12  The Asset Register was reviewed: the Clerk to check financial regulations before final figures are agreed in August. The Clerk circulated copies of Council’s Risk Assessment (excluding those for Snowdrop Valley) so that this can be debated and updated at the August meeting.
115.13  115.13.1 It was resolved to pay, retrospectively, a bill from EDF Energy for electricity at the Wheddon Cross toilets in the sum of £96.20.
115.14 115.14.1 The Clerk had circulated a list of correspondence received prior to the meeting, which items were noted including ENPA’s consultation re the options for future development at Blackpitts; a letter from Jeremy Browne, MP, acknowledging Cutcombe’s letter re proposed removal of payphones in the ENP and Somerset County Council’s Chairman’s Award for Service to the Community 2008 and a list of documents relating to Cutcombe held at the Somerset Archive office.
            115.14.2 The Clerk had no meetings attended to report.
            115.11.3 Cllrs had no correspondence to report.
            115.11.4 Cllrs Webber and Clarbull reported on a meeting at Wheddon Cross re Neighbourhood Policing; Cllr Davis reported on a meeting of the Standards Board. 
The next meeting of Cutcombe Parish Council will take place on Tuesday 19th August at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.15 pm.

Marlene P Allinson Parish Clerk

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights. Marlene P Allinson Parish Clerk