Cutcombe Parish Council

Meeting of Cutcombe Parish Council held on Tuesday 17th June 2008 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA
1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 20th March 2008, and any matters arising.
4    Planning Applications and related business
4.1      Planning Applications
            GDO 08/12 Oaktrow Farm, Timberscombe: Agricultural prior notification in respect of erection of general purpose agricultural/livestock building (324 sq m)
4.2      To note ENP decisions on previous applications
4.3      Any other planning matters
5    To consider highways and transport matters,
       and related items
        5.1    The Luckwell Bridge Triangle Improvement Scheme
        5.2    Any other highways matters
6    Presentation by Rachel Hayes, Tour of Britain 2008
7    Snowdrop Valley: Sustainable Development Fund Grant
8    Parish Plan, where now?
9    Finance
  9.1    To consider grants under section 137 Grants: Clowns, Age Concern
  9.2    To consider and, if approved pay, an invoice from the Moorland Hall and Recreation Ground in the sum of £51.50 for room hire
  9.3    To resolve to pay the first half of the agreed annual sum in support of the Burial Ground 2008/09 (£250)
  9.4    To consider and, if approved, pay the Clerk’s quarterly salary in the sum of £451.24
  9.5    To consider and, if approved, pay the Clerk’s quarterly expenses in the sum of £144.07.
10  Correspondence and meetings
10.1    Clerk’s report on correspondence received
10.2    Clerk’s report on meetings attended
10.3    Councillors’ reports on correspondence received
10.4    Councillors’ reports on meetings attended
11  Items for the next Agenda

     
Minutes of the Meeting held at 7.30pm on Tuesday 17th June 2008 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis, Tim Gardner and Susie Sanders were present as was County Councillor John Edwards and two parishioners.
114.1  County Councillor John Edwards had sent a message that he would be late. There were no other apologies for absence.
114.2  There were no Declarations of Interest.     
114.3  The minutes of the meeting held on 20th May 2008 were approved and signed by the Chairman as a true record. Matters Arising: 112.8: the Clerk read out an e-mail from Andy Mallinson, Somerset Waste Partnership: she agreed to follow this up and arrange a site meeting with SWP; 112.9: the Clerk read out a letter to BT protesting at the proposed removal of the payphone at Luckwell Bridge.
The minutes of the meeting held on 28th May 2008 were approved and signed by the Chairman as a true record. There were no matters arising.
114.4  114.4.1 GDO 08/12 Oaktrow Farm, Timberscombe: Agricultural prior notification in respect of erection of general purpose agricultural/livestock building (324 sq m): no objections were raised provided that the building is used for the purposes stated, in keeping with its surroundings, compliant with all regulations, suitable materials used and that there is a genuine need for the building as this farm has already been split meaning a doubling up of farm buildings.
114.4.2 There were no ENP decisions on previous applications to report.
114.4.3 There were no other planning matters for discussion.
114.5  114.5.1 Luckwell Bridge Triangle Improvement Scheme: Cllr Sanders reported on progress and liaison with the contractor and Highways.
114.5.2 B3224: Broken Bend sign after Brendon Hill on left towards Taunton; dangerous culvert at Holcombe Water Farm: to be reported.
114.6  Tour of Britain 2008: Rachel Hayes apologized, to be invited to July meeting: the route has changed this year so Wheddon Cross should not expect as many visitors as last year.
114.7  The Clerk read out a letter from ENPA setting out terms and conditions of the Sustainable Development Fund Grant which were debated. It was resolved that the Clerk write to ENPA in order to clarify some of the points: she will report back to Council. She is also to arrange a meeting with a view to planning Snowdrop Valley Park and Ride Scheme 2009.
114.8  It was agreed to publicise the Parish Plan at the Fete in August with a view to taking this forward in the Autumn if enough support is forthcoming.
114.9  114.9.1 Two letters requesting support by way of grants under Section 137 had been received. It was resolved to give a grant of £50 each to
114.9.2 It was resolved to pay an invoice for room hire from the Moorland Hall and Recreation Ground in the sum of £51.50.
114.9.3 It was resolved to pay the first half of the agreed annual sum in support of the Burial Ground in the sum of £250.
114.9.4 It was resolved to pay the Clerk’s quarterly salary in the sum of £451.24.
114.9.5 It was resolved to pay the Clerk’s quarterly expenses in the sum of £144.07.
114.10 114.10.1 The Clerk had circulated a list of correspondence received prior to the meeting, which items were noted including the Somerset Local Initiatives Budget for Somerset County Councillors (deadline for funding bids 28/11/08), Parish Walkabout by the local constabulary.
114.11.2 The Clerk and Cllrs Atkins and Webber reported on a meeting of the Exmoor Consultative and Parish Forum. It was noted that ENPA had not received a reply to their letter regarding Post Office closures (neither had Cutcombe Parish): the Clerk to write a letter of protest.
114.11.3 Cllrs had no correspondence to report.
114.11.4 Cllr Davis reported on a meeting of the Standards Board: he will attend the Exmoor Panel meeting on 26th June. Cllr Clarbull reported on the SALC meeting at Bicknoller. Cllr Davies had attended the Ironman event at Wimbleball Lake.        
The next meeting of Cutcombe Parish Council will take place on Tuesday 15th July at 7.30 pm in the Moorland Hall. There being no other business the meeting closed at 9.30 pm.

Marlene P Allinson Parish Clerk

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights. Marlene P Allinson Parish Clerk