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Meeting of Cutcombe Parish Council to be held on Tuesday 21st November 2017at 7.30 pm in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. To approve the minutes of the meeting held on the 17th October and any matters arising
  5. 5.1 Planning Applications:  6/8/17/11 Wheddon Cross Toilets: proposed part change of use of existing toilets to office (B1a) storage (B8) Gym (D2) together with external alterations 5.2 Other Planning Matters:
  6. Highways Matters
  7. Finance: 7.1 Tender process for refurbishment of the Wheddon Cross toilets 7.2 To pay an invoice for £312 plus VAT for a new millennium tree (£200, balance paid by The Moorland Hall) 7.3 To pass on a contribution of £25 from Timberscombe Parish Council to The Rest & Be Thankful Inn towards cctv running costs 2017/18 7.4 To pay an invoice from Eagle Plant for £37.44 for hire of Heras fencing at the Wheddon Cross Toilets 7.5 To pay the Moorland Hall invoice 1034 £11 for October room hire 7.6 Update on the ENPA Partnership Fund grant re Wheddon Cross toilets and WS Council business rates
  8. Correspondence and meetings

8.1      Clerk’s report on correspondence received and meetings attended including
8.2      Councillors’ reports on meetings and correspondence
9        Items for the next Agenda


Draft Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 21st November 2017 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Roger Webber, Linda Atkins, Eric Norman, John Davis, Parish Clerk Marlene Allinson, one parishioner and Colin Blackburn, a member of the Local Access Forum but not representing them.
244.1   Public Question Time: (i) Popery Lane: concerns expressed at a proposed plan by Highways to
re-surface: details to be forwarded to the Clerk: agenda item for December. (ii) Could the Highways Portfolio Holder attend a meeting? Cllr Anson agreed to ask if he/she could attend an Exmoor Panel meeting.
244.2   Apologies for Absence: Cllr Eric Clarbull, West Somerset Cllr Steven Pugsley, Co Cllr Frances Nicholson.
244.3   Declarations of Interest:


Councillor

Agenda Item

Nature of Interest

Description of Interest

Action Taken

Norman

5.1 and 7.1

Personal

Owner of the car park

Minuted

Anson

7.1

Personal

Moorland Hall Trustee

Minuted

244.4   Minutes: The Minutes of the meetings held on the 19th October 2017 were approved and signed as a true record. Matters Arising: None.
244.5   244.5.1 Planning Applications: 6/8/17/111 Wheddon Cross Toilets: Cllr Atkins reported on progress of the planning application to date: will go to ENPA Planning Committee 05/12/2017. 244.5.2 Other Planning Matters: 6/8/17/110 Putham Farm: proposed erection of agricultural building: amended plans: to be considered at a meeting of Cutcombe Parish Council at 10.00 am in the Moorland Hall on Friday 24/11/2017.
244.6   Highways: X-Roads Scheme: concern expressed re quality of some of the road markings: Cllr Anson to take up with Highways and to ask if a SIDS would be a suitable spend of some of the remaining 106 monies; Saltbags: a parishioner has kindly offered to collect these for the Parish on 25/11/2017; Road Closures: Dragon’s Cross delayed until New Year; Church Road Timberscombe on now, Higher Combe Drive, Dulverton, 11/12/17 for 2 days, Minehead to Williton Road (Old Cleeve) 3 nights from 22/11/17.
244.7   Finance: 7.1 Tender Process for the refurbishment of the Wheddon Cross toilets: it was agreed to defer any decision until the December meeting. 7.2 Agreed to pay £312 + VAT to Pixton Woodlands for a replacement millennium tree (£112 having been contributed by the Moorland Hall) 7.3 Agreed to pass on £25 received from Timberscombe PC towards cctv running costs 2017/18 to The Rest & Be Thankful Inn 7.4 Agreed to pay £37.44 for Heras fencing hire at toilets to Eagle Plant 7.5 Agreed to pay The Moorland Hall £11 for October room hire 7.6 ENPA Partnership Fund grant: deadline for claiming extended to 31/12/2018; business rates for WX toilets: the Clerk has completed the forms to claim 100% business rate relief; the Clerk gave an update on Cutcombe’s revised tax base.

244.8 Correspondence and Meetings: 244.8.1 The Clerk reported on tonight’s Snowdrop Valley Steering Group meeting; the next meeting of the Exmoor Consultative and Parish Forum will be at Winsford Village Hall, 10.30am on Thursday 23rd November 244.8.2 Cllr Anson to attend the Woody Material in Exmoor’s Rivers and Streams conference tomorrow at the Moorland Hall; Cllr White reported on the last Exmoor Panel meeting; Cllr Anson reported on a new application to Awards for All for a grant for the housing survey; Cllr Davis reported that Magna have said that the government will be releasing more funds for social housing in the near future.
244.9 Items for the Next Agenda: Popery Lane: proposal to re-surface; Clerk’s Salary and Expenses; Section 137 grants; ratification of 2018/19 budget

There being no other business the meeting closed at 9.10 pm.

The next meeting of Cutcombe Parish Council will be an extraordinary meeting to be held on Friday 24th November at 10.00 am in the Beckett Room of the Moorland Hall;
the December meeting will be on Tuesday 12th December 2017 at 7.30pm in the Moorland Hall (one week earlier than usual due to Christmas).

All are welcome to all meetings

 

Extraordinary meeting of Cutcombe Parish Council to be held on Friday 24th November 2017 at 10.00 am in the Moorland Hall

AGENDA

  1. Public Question Time
  2. Apologies for Absence
  3. Declarations of interest
  4. 4.1 Planning Applications:  6/8/17/10 Putham Farm House: proposed erection of agricultural building. As per additional plans dated 27.10.17 and additional plans and additional information dated 15.11.17


Draft Minutes of the Parish Council Meeting held at 10.00 am on Friday 24th November 2017 at the Moorland Hall
Present: Councillors John Anson, Vivian White, Roger Webber, Linda Atkins, Eric Norman, John Davis.
245.1 Public Question Time: no items raised.
245.2 Apologies for Absence: Cllr Eric Clarbull.
245.3 Declarations of Interest: Cllr Roger Webber, owns land adjacent.
245.4 Planning Application 6/8/17/110 Putham Farm: proposed erection of agricultural building. As per additional plans dated 27/10/17 and additional information dated 15/11/17 and amended plans dated 20/11/17: a vote was taken: No objection. Additional comments: We note the reduced size of the building. We consider the drawings are poor quality, presented using different scales and lack clarity. Members expressed concern about the applicant’s proposed stocking levels on the acreage in the planning application. This was a majority decision, with 1
abstention.

The meeting ended at 11.15 am.

The next meeting of Cutcombe Parish Council will be on Tuesday 12th December 2017 at 7.30pm in the Moorland Hall (one week earlier than usual due to Christmas).

All are welcome to all meetings

 

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights.
 Marlene P Allinson, Parish Clerk

 

 

 


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