1. Apologies for absence
2. Declarations of interest
3. To approve the minutes of the meetings held on 18th September and any matters arising
   4       Planning Applications and related business
   4.1       Planning Application 6/8/07/113 Reservoir Buildings, Dunkery View, Wheddon Cross: increase the height by 900mm of the extension to fodder/machinery store approved under 6.8.06/112
   4.2       To note ENP decisions on previous applications
   4.3       Other relevant matters
   5       To consider highways and transport matters and related items
               5.1  The Luckwell Bridge Triangle Improvement Scheme     
   6       Snowdrop Valley Park and Ride Scheme
   7       Finance
               7.1  Report of the Finance Sub-Committee
   8       Correspondence and meetings
   8.1       Clerk’s report on correspondence received
   8.2       Clerk’s report on meetings attended
   8.3       Councillors’ reports on correspondence received
   8.4       Councillors’ reports on meetings attended
   9       Any other business including items for the next Agenda  
   
   Minutes of the Meeting held at 7.30pm on Tuesday 16th October 2007 at the Moorland Hall
   Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis, Tim Gardner and Susie Sanders were present as was one parishioner and WPCSO Sue Hurley.

Cllr Webber spoke during public session with regard to his planning application (item 4) in accordance with para 12(2) of the Model Code of Conduct 2007.
103.1  There were no apologies for absence.
103.2  Cllr Webber declared a prejudicial interest in item 4.1 as the applicant and left the room for the discussion and the vote; Cllr Gardner declared a prejudicial interest in item 4.1 as a near neighbour and left the room for the discussion and the vote; Cllr Gardner declared a prejudicial interest in item 6 as the owner of a bus operating company and left the room for the discussion of financial matters; Cllr J Davis declared a prejudicial interest in item 4.3 (land adjacent to Carrick, reserved matters) as the owner of one of the plots and left the room for the discussion; Cllr M Davies declared a personal interest in item 6 as she works for Webber Bus and abstained from any voting. Cllr Webber declared a personal interest in item 7.1 as a member of the PCC and abstained from the vote.
103.3  The minutes of the meetings held on 18th September were approved and signed by the Chairman as a true record. Matters Arising:
101.11 The Clerk read out e-mails from Magna Housing relating to 6 Bouverie Close and Magna Housing’s letting policy.
            102.8.1 The Clerk is awaiting invoices for work carried out to rectify damage at the bus shelter; a bursary has been awarded towards the training costs for the Clerk, Certificate in Local Council Administration.
103.4  103.4.1 Planning Application 6.8.07/113 Reservoir Buildings, Dunkery View, Wheddon Cross: increase the height by 900mm of the extension to fodder/machinery store approved under 6/8/06/112: no objections were raised and Council resolved to support this application.
            103.4.2 There were no decisions on previous applications to note.
            103.4.2 The Clerk reported on a conversation with ENPA regarding Planning Application 6/8/07/111 Reserved Matters for the construction of a local needs dwelling, land adjacent to Carrick in response to her query re a delay in ENPA’s decision. Cllr Webber reported that the Methodist Chapel had been sold at auction.
 103.5 103.5.1  Luckwell Bridge Improvement Scheme: Cllr Sanders reported that the area for repair/resurfacing had been marked out and the job was out for quotes; she is co-ordinating with Highways.  Residents were happy that the triangle had been cleared and tidied. She is investigating possible sources of funding and will report back to the November meeting.
103.5.2 Cllr Sanders reported on the Exmoor Panel meeting regarding the Parish Lengthsman scheme: Cutcombe’s potential requirements were debated; the agreement between parishes will be debated at the Panel’s meeting on November 8th: Cllr Sanders to attend; WPCSO Hurley reported on pinch points which had been identified locally & local crime incidents; a road closure at Wheddon Cross next Monday and Tuesday was noted as was the Neil Westcott Trial to take place on 25th November. Cllr Webber asked for comments on the Putham Lane experiment with regard to the new surfacing material; the Clerk mentioned the ENPA Rights of Way Workshop, 24th October at Exmoor House: Cllrs Sanders & Webber to attend.
103.6    Snowdrop Valley Park and Ride Scheme 2008: By consensus of Council this item was taken in confidential session and the press and   public were temporarily excluded from the meeting with the exception of Mrs Sally Parish who presented a report on behalf of the Council.
103.7  103.7.1 The Finance Sub-Committee reported on its quarterly inspection of the accounts. A recommendation was made to increase the annual budgeted grant to the PCC for upkeep of the burial ground to £500 for the 2008/09 budget, the second payment for 2007/08 to be increased from £100 to £250: Council resolved to support the recommendation.
103.8  103.8.1 The Clerk had circulated a list of correspondence received prior to the meeting which included: Waste Management: Environment Directorate: Presentation and discussion session Friday 26/11 Minehead Library (9.30am to 4pm); The Ramblers’ Association: Rights of Way Issues in Somerset: Parish Consultation on a Path Prioritisation System for Somerset; Exmoor Association of Parish Councils: Minutes of meeting held 16/07/07.
            103.8.2 The Clerk reported on a Parish Plan meeting: details of further meetings to appear in the November Parish magazine.
            103.8.3 Councillors had no correspondence to report.
            103.8.4 Councillors had no further meetings to report.
103.9  Cllr Davies had been working on the Parish Emergency Plan; the Clerk agreed to liaise with her on this.

The next meeting of Cutcombe Parish Council will take place on Tuesday 20th November at 7.30 pm in the Moorland Hall.

There being no other business the meeting closed at 10.15 pm.

Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety, and Human Rights. Marlene P Allinson Parish Clerk