Cutcombe Parish Council

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2007 ARCHIVE

JANUARY 2007

Meeting of Cutcombe Parish Council to be held on Tuesday 16th January 2007at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Halll

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 19th December 2006, and any matters arising
4    Planning Applications and related business
4.1      Consideration of planning applications
6/8/07/101LB Cutcombe C of E First School: Listed Building Consent for a proposed kitchen/toilet; 6/8/07/102 Cutcombe C of E First School Proposed kitchen/toilet extensions
4.2      To note ENP decisions on previous applications
4.3      Other relevant matters
5    To consider highways and transport matters, and related items
6    Review of Clerk’s Contract
7    Review of use of the Parish Council Noticeboards
8    Consultation re schools federations
9    Update on Parish Plan application
10  Debate on Unitary Authority Proposals
11  Update on ENPA Management Plan Consultation
12  Update on Snowdrop Valley Park and Ride Scheme
13  Finance
13.1    To consider a report on the accounts to 31 December 2006
13.2    To consider requests for grants under Section 137 from: Dorset &
Somerset Air Ambulance; Age Concern Somerset and St Margaret’s Hospice (New Build Appeal)
13.3    To consider and, if approved, pay a contribution towards the cost of printing a Snowdrop Valley Park and Ride 2007 promotional leaflet
14  Correspondence and meetings
14.1    Clerk’s report on correspondence received
14.2    Clerk’s report on meetings attended
14.3    Councillors’ reports on correspondence received
14.4    Councillors’ reports on meetings attended
15  Any other business

Minutes of the Meeting held at 7.30pm on Tuesday 16th January 2007 at the Moorland Hall
Councillors Roger Webber, Eric Clarbull, Linda Atkins, John Davis, Maria Davies, Tim Gardner and Barry Shelley were present as was Somerset County Councillor John Edwards

92.1    No apologies for absence.
92.2    There were no declarations of interest.
92.3    The minutes of the meeting held on 19th December were approved and signed by the Chairman as a true record.
92.4    92.4.1 Planning Applications 6/8/07/101LB and 6/8/07/102 Cutcombe C of E First School Proposed kitchen/toilet extension: discussion of this application was deferred as it is understood that the application is to be withdrawn or substantially amended.
            92.4.2  There were no ENPA decisions on previous applications
to note.
            92.4.3 After a short debate Cllr Webber agreed to look into a qualification question regarding local needs housing. 
92.5    Cllr Atkins reported that she was to take up Highways matters at Luckwell Bridge again and would report back to Council.
            Council expressed concern at the cost of repairs due to bad workmanship. County Cllr John Edwards reported that he was investigating issues relating to the quality of the work recently completed at Drapers Way and other Highways issues relating to quality control.
            The Clerk reported that potholes at Trotsway Cross, Codsend and Putham Lane had been reported to Highways who had promised to investigate and repair as required in the near future. At Council’s request she agreed to pursue the issue of missing white lines and cat’s eyes on the B3224 and blocked gulleys in Cutcombe and water flooding across the road between Lype Corner and Couple Cross. She also reported that she had been pursuing the matter of the use of low floor buses on the Exford route with John Perrett of Somerset County Council and would go back to him to arrange a further site meeting when he has full details of the proposed works including costs and timescale.
92.6    As requested by Council in October, the Clerk reported on the hours which she had spent working on Parish Council matters since taking up the post in March and time spent in meetings, training and a conference day. The Chairman and Vice-Chairman agreed to discuss the matter and report back in February.
92.7    Council and the Clerk reported that no one was aware of any issues relating to the current use of the Parish Council noticeboards: the Clerk was managing to display all suitable notices as per the policy agreed in September 2006 and outlined on the noticeboards at Wheddon Cross.
92.8    County Cllr John Edwards gave a positive report to Council on meetings relating to the federation of Exford C of E V C First School and Dulverton All Saints C of E V C First School and Dulverton Middle & Community Schools. A short debate ensued during which Cllr Webber pointed out that Federation meant that individual schools retained their budgets, which would not be so in the case in amalgamation, and he had been reassured that no job losses would take place. Council expressed faith in, and support for, the governors of Cutcombe and Timberscombe schools and were certain that they would do their best endeavours in achieving federation and hoped that this would broaden the schools’ involvement with other local schools. Concern was expressed, however, regarding the catchment areas for Cutcombe and Timberscombe and it was agreed, if necessary, to approach the County Council for assistance with this matter so that a steady flow of children through Cutcombe/Timberscombe school(s) could be achieved.
92.9    The Clerk read out a letter received from the Community Council for Somerset in respect of Cutcombe’s application for funding for the preparation of a Parish Plan. In summary this said that Cutcombe met the criteria for funding and had evidenced support from County and District Councils and Exmoor National Park Authority and demonstrated a strong community ethos, particularly with regard to the success of the Moorland Hall. However Cutcombe needed to provide a more detailed application, particularly with regard to project costs and budget, by 31st March 2007. It was agreed that the Clerk would arrange an open meeting in February and invite Katy Calvert from the Community Council to outline the steps involved and answer questions from parishioners. The Clerk reported that she would be attending a Parish Plan workshop with Cllr Atkins in Taunton on 3rd February.
92.10 Council was provided with a short summary of West Somerset District Council’s correspondence regarding Local Government Reorganisation which indicated that 45% (18/42) of the Parish/Town Councils in Somerset had responded to a letter outlining three possible options and that: 0% of respondees were in favour of a single unitary authority; 16% were in favour of 2 unitary authorities serving the whole of Somerset (based upon South Somerset/Mendip and Sedgemoor/ Taunton Deane/West Somerset); 68% were in favour of enhanced two-tier working and 16% were undecided. A briefing meeting for all Parish/Town Councils had been arranged at Danesfield School on Friday 19th January at 6.30 pm. Cllr Webber would attend and Cllr Davis hoped to be in a position to attend. Somerset County Council’s Business Case to create a Unitary Council for Somerset was circulated to Council together with a brief timetable for the process: the vote will be taken at a meeting of SCC on 22nd January. After some debate Council resolved by a majority, with one abstention, to express its opposition to SCC’s  proposal to submit a business case to create a Single Unitary Authority for Somerset
92.11  Consultation Draft of the ENP Management Plan 2007-2012: A Sustainable future for Exmoor. The consultation period had not been extended beyond 5th January but comments could be submitted up to 31st January: the Clerk agreed to submit a comment that Parish Council was most concerned with Section H: Trends and Issues Affecting Exmoor’s People and Communities and would continue to work closely with ENPA on the issues outlined therein.
92.12  Cllr Clarbull reported on a positive open meeting held on 10th January to discuss the future of the Snowdrop Valley Park and Ride Scheme at which the community had agreed in principle to work closely with ENPA to find a way forward for future years. A Steering Group had been appointed to discuss the issues involved with a view to monitoring the operation of the Scheme during 2007. A further open public meeting had been arranged for 8th March, 6.30 pm at the Moorland Hall.
            Cllr Shelley reported that the joining up of the Coleridge Way at Drapers Way and the top of the path adjoining Sir Robin’s Path had not been completed although ENPA had indicated that this would be done by the start of the Park and Ride Scheme. The Clerk agreed to contact the ENPA with a view to arranging a site meeting with Cllr Shelley to discuss the issues involved and a timetable for the works.
92.13  92.13.1 The Finance Working Party reported on a meeting earlier this month to review the PC’s accounts. The Chairman wished to record a vote of thanks to the Clerk, the ex-Clerk and the Working Party for prudently managing the finances and ensuring that adequate funds would be available for the new Council, after the May elections, to undertake projects of benefit to the community during 2007/08.
            92.13.2 Grants under section 137: Council resolved to award the following grants: £50 to Dorset and Somerset Air Ambulance; £50 to St Margaret’s Hospice New Build Fund; £25 to Age Concern Somerset.
            92.13.3 It was resolved to pay the sum of £50 as a contribution to the cost of printing the Snowdrop Valley Park & Ride promotional leaflet.
92.14  92.14.1 The Clerk reported on items of correspondence received including a letter from the Trustees of the Moorland Hall regarding dog excrement on the recreation ground which had interrupted football matches. It was agreed that Cllrs Atkins and Davis would meet with representatives of the Trustees to investigate possible improved signage and information  to inform dog owners that there is a designated dog walking area on the opposite side of the field to the car park. The Clerk agreed to display a notice and insert an item in the Parish magazine reminding local dog owners not to allow their dogs onto the playing field.
            Clr Davies agreed to attend a meeting on 21st February at Brompton Regis relating to UK Ironman 2007. Other items of correspondence circulated include Exmoor Local Access Forum Annual Report 05/06; Rural Focus magazine; Opendoor (Magna Housing); Update on the Regional Spatial Strategy for the South West 06/26; Have Your Say regarding Taunton & Somerset NHS Trust becoming a Foundation Trust; Travelwise Railway Timetable for Somerset; ENPA Draft Consultation: Exmoor Guidelines for the Management of Game Birds in the National Park; Environment Agency, Wessex North Area: Flood Incident Management Calendar.
            92.14.2 The Clerk had no attendance at meetings to report.
            92.14.3 Council had no correspondence received to report.
            92.14.3 92.14.3 Cllr Atkins reported that she had attended a Patient Group Meeting In December at Brushford which had been poorly attended. The next meeting is in March at The Moorland Hall and she will use her best endeavours to see that everyone is informed of this meeting and hopefully boost attendance.The next meeting is in March at The Moorland Hall and she will use her best endeavours to see that everyone is informed of this meeting and hopefully boost attendance.
92.15  Cllr Shelley raised a problem which had occurred at Wheddon Cross Public Toilets when Cleanaway had had to be called in. 
There being no other business the meeting closed at 9.35 pm. The next meeting of the Parish Council will be at 7.30 pm on Tuesday 20th February in the Moorland Hall.

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FEBRUARY 2007

Meeting of Cutcombe Parish Council to be held on Tuesday 20th February 2007at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 16th January 2007, and any matters arising
4    Report on Local Policing Matters: WPCSO Sue Hurley
5    Planning Applications and related business
5.1      Planning Consultation
            6/40/07/102 Erection of one wooden pole (in accordance with Town & Country Planning [General Permitted Development] Order 1995 Part 24), Beechdale House, Exford (BT Openreach)
5.2      To note ENP decisions on previous applications
5.3      Other relevant matters
6    To consider highways and transport matters, and related items
        6.1    To consider and, if approved resolve to enter into, a Licence Agreement between Somerset  County Council and Cutcombe Parish Council regarding a Wheddon Cross village name sign.
        6.2    Other highways matters
7    Parish Council Elections May 2007
8    Update on Parish Plan Application
9     Revisions to the Model Code of Conduct on Standards:
  Clerk’s Report and Consultation Process
10  Report on Wheddon Cross Toilets: WSC
11  Annual review of Clerk’s Contract
12  Finance
12.1    To consider and, if approved, pay retrospectively an EDF Energy Bill for electricity at Wheddon Cross Toilets for £255.59.
12.2    Appointment of external auditor for Cutcombe PC.

13  Correspondence and meetings
13.1    Clerk’s report on correspondence received
13.2    Clerk’s report on meetings attended
13.3    Councillors’ reports on correspondence received
13.4    Councillors’ reports on meetings attended
14  Any other business and items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 20th February 2007 at the Moorland Hall
Councillors Roger Webber, Eric Clarbull, Linda Atkins, John Davis, Maria Davies, Tim Gardner and Barry Shelley were present as was Somerset County Councillor John Edwards and two parishioners.

93.1    No apologies for absence.
93.2    There were no declarations of interest.
93.3    The minutes of the meeting held on 16th January were approved and signed by the Chairman as a true record. Matters arising: 92.4.3: Cllr Webber reported that he had been in touch with ENPA’s Chief Planning Officer but had nothing yet to report; 92.10: Cllr Webber reported on the vote at the meeting for Parish/Town Councils at which WSDC voted not to support SCC’s proposal for a unitary authority; 92.12: the joining up path between the Coleridge Way and the top of Sir Robin’s Path had been completed but not cleared for use: Cllr Shelley to meet with ENPA Ranger to look into; 92.14.1: Cllrs Atkins & Davis had not yet met with a representative of the Moorland Hall Committee but this meeting would take place in the near future.
93.4    WPCSO Sue Hurley reported on local policing matters: she was pleased to report that there had been no serious crime or traffic incidents in the Parish since 1st December; Sgt David Butter was to take up the post of Rural Sergeant from 26/02 working out of Dulverton Police Station twice a week; no Beat Officer had yet been appointed to replace PC Sheldon Horn. Co Cllr Edwards requested a list of all police contacts for the Exmoor/Dulverton areas which WPCSO Hurley agreed to compile and pass on and she also agreed to look into problems at Luckwell Bridge: visibility when joining the B3224 and the problem of trials bikes using the Restricted Byway. Her presence in Cutcombe on foot patrol was noted and commended.
93.5.   93.5.1 Planning Consultation 6/40/07/102 Erection of one wooden pole (in accordance with Town & Country Planning [general Permitted Devt] Order 1995 Pt 24) Beechdale House, Exford: BT OpenReach: Council would like a response to be sent to ENPA pointing out that underground lines would always be preferable to overhead.
            93.5.2 6/8/06/114 Putham Farm: Erection of kitchen extension and weather porch (full): granted subject to timber framed doors & windows; 6/8/06/115 (full): Park Lane Bungalow, Higher Park Lane, Erection of conservatory: granted subject to timber frame and timber doors.
            93.5.3 Cllr Webber reported that he hoped to be able to report on progress in relation to the market site at the Annual Parish Meeting of Electors on 29/03/07.
93.6    93.6.1 Council considered the Proposed Licence Agreement between the Director for Environment and Property (SCC) and Cutcombe PC. The Clerk agreed to check Clause 2(d) in respect of Council’s insurance and report back at the March meeting.
            93.6.2 Cllrs Webber and Atkins & Co Cllr Edwards agreed to take up various Highways matters including those at Luckwell Bridge and report back to Council. Items reported to be taken up: Putham Lane needs resurfacing (not patching up); Ashwell Lane: quality control should be monitored; potholes at Cutcombe: some have been filled in, not others, overall standard of workmanship poor; Draper’s Way: the new surface is already wearing away. It was reported that missing white lines and side lines on the B3224 are in the budget for being painted and also centre lining at the Round House; damaged chevron on Cutcombe Hill has been repaired. Co Cllr Edwards is to meet with Sonia Davidson in the near future with regard to Highways matters and he reported that he had been following up various items including speed signs and visibility problems at Beulah Chapel. It was agreed to put an item on the Agenda for a future Exmoor Panel Meeting regarding the lack of delivery by SCC/WS Atkins on Highways matters.
93.7    The Clerk reported that she had received a Democracy Pack of material for local use in promoting the Elections to be held on Thursday 3rd May 2007, notices of which will be displayed locally by 27th March; last date and time for nomination is 12 noon Wednesday 4th April. It was brought to Council’s attention that legislation bringing in the candidacy at age 18 is effective for these elections onwards.
93.8    The Clerk reported that 18 people had attended the Parish Plan meeting on 12th February, with 2 apologies for absence. Further information on producing a Parish Plan would be available at the Annual Parish Meeting of Electors on 29/03. Cllr Atkins and the Clerk would be attending a workshop on completing a Parish Plan application to be held at Creech St Michael on 17/03.
93.9    The Clerk circulated a summary to Council of the proposed amendments to the Model Code of Conduct for Local Authority Members: deadline for responses to the consultation being 09/03. Council’s particular concern was in respect of the disclosure of confidential information and it will seek clarification on this point.
93.10  The Clerk read out a letter from WSC and Hi-Tec Drains’ report on the Wheddon Cross toilets. Cllr Shelly has asked the cleaning contractor to comply with the requirements of WSC with regard to blockages and flooding problems and the Clerk agreed to follow this up in writing.
93.11  The Clerk read out a summary of hours spent during her first year in the post, including additional time spent on extra-Parish Council matters such as Snowdrop Valley Park and Ride and the proposed Parish Plan application. Council resolved to pay the extra-PC hours and expenses incurred and indicated that the Clerk’s contract would be reviewed by the new Council after the May elections.
93.12 93.12.1 Council resolved to pay the bill for EDF Energy for electricity at Wheddon Cross toilets in the sum of £255.59.
            93.12.2 Council resolved to appoint Moore Stephens as auditor to Cutcombe Parish Council for the financial year 2006/07 as outlined in a proposal from the Audit Commission dated 09/02.
93.13  93.13.1 The Clerk had circulated a list of correspondence received to Council prior to the meeting. Council discussed the Parish Champion scheme as posted on the noticeboard amongst other items of correspondence.
            93.13.2 The Clerk reported on a meeting of the Snowdrop Valley Park and Ride Steering Group on 01/02 and a meeting regarding Broadband in Villages which had taken place at the Moorland Hall on 20/02.
            93.13.3 None to report.
            93.13.4 None to report.
93.14  Agenda item for March: the possibility of the Parish Council promoting an Award for a Parish Group.
There being no other business the meeting closed at 9.35 pm. The next meeting of the Parish Council will be at 7.30 pm on Tuesday 20th March in the Moorland Hall.

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MARCH 2007

Meeting of Cutcombe Parish Council to be held on Tuesday 20th March 2007at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the Parish Council meeting begins, for a maximum of 15 minutes.

AGENDA

1    Apologies for absence
2    Declarations of interest
3    To approve the minutes of the meetings held on 20th February 2007, and any matters arising
4    Planning Applications and related business
  4.1    To consider planning applications
  4.2    To note ENP decisions on previous applications
  4.3    Other relevant matters
5    To consider highways and transport matters, and related items
  5.1    To consider and, if approved resolve to enter into, a Licence Agreement between Somerset  County Council and Cutcombe Parish Council regarding a Wheddon Cross village name sign.
  5.2    Other highways matters
6    Annual Parish Meeting of Electors 29/03/07
7   Local Elections: nomination paper pack & timetable
for all Councillors
8   To consider the awarding of an annual Parish Council Award in recognition of the work of a Local Group
9   Local Government Review: Written Update from Tim Howes WSDC
10  Finance
10.1    To consider and, if approved, pay the Clerk’s salary (£377.55) and expenses (£330.91).
10.2    To consider and, if approved, pay the annual Affiliation Fee to the Somerset Association of Local Councils in the sum of £86.47.
10.3    Wheddon Cross Toilets Reconciliation.
10.4    To pay an invoice from Wessex Water in the sum of £878.11 for water supply at Wheddon Cross toilets
10.5    To consider and, if approved, pay an invoice from the Moorland Hall and Recreation Ground in the sum of £48.00 for hire of the Committee Room for Parish Council meetings and a Parish
Plan meeting.
10.6    To consider a request from the Snowdrop Valley Park & Ride Scheme Steering Group for financial help with the preparation of a bid to the Sustainable Development Fund.
11    Correspondence and meetings
11.1    Clerk’s report on correspondence received
11.2    Clerk’s report on meetings attended
11.3    Councillors’ reports on correspondence received
11.4    Councillors’ reports on meetings attended
12  Any other business and items for the next Agenda

   
Minutes of the Meeting held at 7.30pm on Tuesday 20th March 2007 at the Moorland Hall
Councillors Roger Webber, Eric Clarbull, Linda Atkins, John Davis, Maria Davies, Tim Gardner and Barry Shelley were present as was one parishioner.

94.1    Apology for absence was accepted from County Councillor John Edwards.
94.2    Cllr Clarbull declared a personal interest in item 10.5 as Chairman of the Moorland Hall & Recreation Ground Committee.
94.3    The minutes of the meeting held on 20th February were approved and signed by the Chairman as a true record. Matters arising: 93.3: Cllr Webber reported that he had still not heard from ENPA Chief Planning Officer with regard to 93.4.3.
94.4    94.4.1 There were no planning applications for consideration.
            94.4.2 There were no ENPA decisions on previous applications to report.
            94.4.3 The Clerk reported that she had been in touch with ENPA regarding concerns expressed with regard to works at Langham and was awaiting a reply.
94.5.   94.5.1 The Clerk reported that she had spoken with Council’s insurers regarding the redundant Wheddon Cross sign. Whilst cover is in place for public and employer’s liability an additional premium would be required to cover accidental damage to the sign. After a debate Council decided that by its very nature the sign could not be replaced like for like and therefore would not place a replacement value on it. Council resolved to enter into the Licence Agreement with Somerset County Council regarding the sign.
            94.5.2 Cllr Webber reported that he had inspected the work at Ashwell Lane and Drapers Way with Co Cllr Edwards and the latter would be reporting back to Highways. Ashwell Lane appears to be unfinished. The Exmoor Area Panel Meeting will be debating Highways issues at its next meeting. Cllr Gardner suggested that it would be useful to have an indication from Highways of their proposed works over the next year and the Clerk agreed to follow up this suggestion. Cllr Atkins agreed to follow up various other Highways matters including water from the bridleway at Drapers Way, below the Coleridge Way junction and potholes in Cutcombe, at Lype Corner and Drapers Way. The Clerk had reported the dangerously loose sign on Cutcombe Hill.
94.6    The Agenda for the Annual Parish Meeting of Electors on Thursday 29th March 2007 is now set and approved.
94.7    All Councillors were reminded of the forthcoming elections in May and nomination packs were distributed.

94.8    Cllr Webber reported that he had attended WSDC’s ceremony with regard to the Parish Champions scheme which had been a success. Council decided to raise the matter of a Parish Champion scheme for Cutcombe at the APME on 29th March and ask parishioners for nominations.
94.9    The Clerk read out a letter from Tim Howes, WSDC regarding the Local Government Review. Council resolved to write to the Rt Hon Ruth Kelly MP expressing its concern at the lack of information and consultation with regard to the Unitary Council Submission by Somerset County Council. Cllr Webber reported on the meeting in London to hand in a petition and reported that some Parishes are writing and asking for a referendum on the matter in view of the fact that none of the Parishes who had responded to WSDC’s questionnaire had supported the single unitary option.
94.10  94.10.1 Council resolved to pay the Clerk’s quarterly salary of £377.55 and expenses of £330.91.
            94.10.2 Council resolved to pay the annual Affiliation Fee of £86.47 to the Somerset Association of Local Councils.
            94.10.3 Council noted the annual Wheddon Cross Toilets Reconciliation figures with WSDC and the RPI increase for 2007/08.
            94.10.4 Council resolved to pay the invoice from Wessex Water in the sum of £878.11 for the Wheddon Cross toilets.
            94.10.5 Council resolved to pay the invoice from the Moorland Hall and Recreation Ground Committee in the sum of £48 for hall hire for meetings.
            94.10.6 Council agreed in principle to give financial support for someone to prepare a funding bid to the Sustainable Development Fund for the continuation of the Snowdrop Valley Park & Ride Scheme. It was proposed that a meeting be arranged with ENPA before the next Parish Council meeting to discuss preparation of a bid so that the time required could be assessed more accurately.
94.11  94.11.1 Council debated various items of correspondence received including a request for a local collector for the League of Friends of Minehead & West Somerset Hospital, as advertised on the noticeboard and in the Parish Magazine; the next Exmoor Panel Meeting on 22nd March to be held at the Moorland Hall; and letters of introduction from Christine Miles, Planning Officer for WSDC and Timeke Tammes, Liaison Officer between Somerset County Council and West Somerset with a specific remit to help deliver the Local Area Agreement.
            94.11.2 The Clerk reported on the Snowdrop Valley Meeting which had taken place on 8th March at which it had been agreed to approach the Parish Council with regard to 94.10.6.
            94.11.3 No correspondence received by Councillors to report.
            94.11.4 Cllr Atkins reported positively on a Parish Plan Workshop which she had attended with the Clerk on 17th March. Cllrs Davies and Atkins reported that the Patients’ Group Open Meeting to discuss the Choose and Book system had been well attended, useful and interesting. Cllr Davies reported that she had attended the meeting for Ironman 2007 which had been well organized and informative: she had been the only Parish Councillor present. The event is to be expanded this year, the number of entrants already being up by 400.
94.12  Cllr Shelley reported that he had spoken with Patrick Watts-Abbot, ENPA Ranger, who had indicated that the link up path between the Coleridge Way and the path adjoining Sir Robin’s Path was not going to be put into a further finished state. The Clerk reported that in her opinion there was still some clearing to be done in order to make the path safer and she would contact the Head ENPA Ranger with a view to discussing this matter. Cllr Shelley further reported on a fire at the Wheddon Cross toilets; both himself and the Clerk had been in touch with WSDC on this matter and Cllr Shelley had a meeting arranged with them to discuss renovations and repairs on 21st March.

There being no other business the meeting closed at 9.25 pm.
The next meeting of Cutcombe Parish Council will take place at 7.30 pm in the Moorland Hall on Tuesday 17th April.

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Cutcombe Parish Council Annual Parish Meeting

All local government electors in the parish are invited to the Annual Parish Meeting for Cutcombe which will be held in the Moorland Hall on Thursday 29th March 2007 at 7.30 pm
or as soon thereafter as public questions and statements are concluded

Refreshments and the minutes of last year’s meeting will be available from 7 pm.

AGENDA

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MAY 2007

Annual Parish Meeting of Cutcombe Parish Council held on Tuesday 15th May 2007 at 7.30 pm at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1       Election of Chairman and Receipt of Chairman’s Declaration
of Acceptance of Office and Acceptance of The Code of Conduct
2       Election of Vice-Chairman and Receipt of Chairman’s Declaration of Acceptance of Office and Acceptance of The Code of Conduct
3       Receipt of Individual Councillor’s Declaration of Acceptance of Office and Acceptance of the Code of Conduct
4       Apologies for Absence
5       Declarations of Interest
6       To approve the minutes of the meeting held on 17th April 2007 and any matters arising
7       To approve the minutes of the meeting held on 26th April 2007 and any matters arising
8       Planning Applications
          8.1       Consideration of planning applications
            8.1.1  6/8/07/105 Gunns Farm, Luckwell Bridge: Replacement of existing agricultural building (42m2)
            8.1.2  6/8/07/106LB Lypefoot, Wheddon Cross. Listed Building Consent for a pitched roof extension and cladding of metal carport (retrospective)
8.2       To note ENP decisions on previous applications
8.3       Other relevant matters
9       To consider highways and transport and related items
10     To decide on areas of responsibility for individual Council members as well as attendance at external bodies
11     To elect a Finance Sub-Committee, a Chairman and Members for the Grievance & Disciplinary Procedures Committee and the Appeals Committee
12     To consider nominations for a Parish member to be appointed to the Exmoor National Park Authority
13     To consider nominations for a Parish Councillor to serve on the West Somerset District Council Standards Committee
14     To set dates for meetings for the remainder of 2007
15     To consider and, if approved, resolve to formally adopt the mandatory Model Code of Conduct 2007 including para. 12(2).
16     To consider and, if approved, resolve to change paras 46 and 57 of Standing Orders in order to comply with the Revised Model Code of Conduct
17     Update on Somerset County Council’s Proposal to create a Unitary Council for Somerset: Secretary of State’s Consultation
18     Items for the Agenda for the Exmoor Consultative and Parish Forum to be held on Wednesday 13th June 2007, ENP 6.30 pm
19     Local Development Framework Consultation
20     NHS Foundation Trust Application: Consultation Document
21     Finance
          21.1    To approve the appointment of Colin Stevenson as Internal Auditor for the Council
            21.2    To consider the Annual Return for the year ended 31st March 2007
21.3    To note the Statement of Accounts for the last financial year, to approve the accounts and to authorize the Chairman to sign them
21.4    To note the Statement of Assurance, to approve it and to authorize the Chairman and Clerk to sign it
21.5    To note the comments of the Internal Auditor on the Return
21.6    To consider and, if approved, pay the annual insurance premium from Allianz Cornhill in the sum of £560.82.
21.7    To formally change the list of signatories to the Council’s National Westminster Bank in line with the new Council
21.8    To consider and, if approved, pay an invoice from the Moorland Hall & Recreation Ground in the sum of £20.50 for the hire of rooms for meetings
21.9    To consider and, if approved, book a place on a Training Event for New Councillors at £20 per individual
21.10  Parish Council to note the RPI increase applicable to its contract for 2007/08 with WSDC and approve the payment of £3892.44 to Jonathan Webber for the cleaning contract for the financial year 2007/08
22     Correspondence and Meetings
            22.1    Clerk’s report on correspondence received
            22.2    Clerk’s report on meetings attended
            22.3    Councillors’ reports on correspondence received
22.4    Councillors’ reports on meetings attended

  
Minutes of the Annual Parish Council Meeting held at 7.30pm on Tuesday 15th May 2007 at the Moorland Hall
Councillors Roger Webber, Eric Clarbull, Linda Atkins, Maria Davies, John Davis, Tim Gardner and Susie Sanders were present.

97.1    Councillor Webber was unanimously elected Chairman of the Parish Council for the coming year and signed the Declaration of Office and Acceptance of the Code of Conduct.
97.2    Cllr Atkins was unanimously elected Vice-Chairman of the Parish Council and signed the Declaration of office and Acceptance of the Code of Conduct. Cllr Webber thanked Cllr Clarbull for his services as Vice-Chairman over the past few years.
97.3    Cllrs Clarbull, Davies, Davis, Gardner and Sanders each signed the Declaration of Office and Acceptance of the Code of Conduct.  
97.4    There were no apologies for acceptance from Cllrs. WPCSO Sue Hurley had sent a message to say that she was unable to attend tonight’s meeting.
97.5    There were no Declarations of Interest.
97.6    The minutes of the meeting held on 17th April 2007 were unanimously accepted as a true record and signed by the Chairman.
97.7    The minutes of the meeting held on 26th April 2007 were unanimously accepted as a true record and signed by the Chairman.
97.8    Planning Applications
            97.8.1.1 6/8/07/105 Gunns Farm, Luckwell Bridge: replacement of existing agricultural building 42m2: after a short debate Council resolved to support this application as an improvement to the site.
            97.8.1.2 6/8/07/106LB & 6/8/07/107 Lypefoot, Wheddon Cross: Listed Building Consent & Planning Consent for a pitched roof extension and cladding of metal carport (retrospective): Council resolved to arrange for a site visit as soon as possible and debate on this application was therefore deferred until after the visit.
            97.8.2 Council noted the receipt of outline planning consent for 6/8/06/108 Paddock adjoining Carrick, Higher Park Lane, Cutcombe: two affordable local needs houses.
            97.8.3 Council expressed concern at the work which had been carried out at Langham, Wheddon Cross (Planning Application 6/8/05/111) and the Clerk agreed to write to ENPA on this matter.
97.9    It was agreed to defer the discussion of Highways matters until the June 19th meeting after Cllr Atkins had had a chance to meet with
Roy Takle. The Clerk reported on several items: a) an e-mail from Paul Hawkins, ENPA relating to the Restricted Byways Consultation (Putham Lane): further consultations are currently on hold and awaiting clarification from Somerset County Council regarding legal issues; the bridleway top of Putham Lane: over the next two months a trial is to be carried out using a finely crushed stone surface bonded onto the bedrock to improve the slippery surface; b) Temporary Road Closure Armoor Lane, Exton & Brompton Regis: 2 weeks starting 21/05/07: diversion via Heathpoult Cross (B3224); c) Surface Dressing Programme 2007 (leaflet): Steart Lane and Part Drapers Way to be Surface Dressed early June;  d) e-mail from West Somerset Highways saying that a programme of maintenance for the next twelve months is not available: the Clerk to progress this further.
97.10  The Clerk read out a list of individual portfolio areas and external bodies at which attendance is preferable: Councillors agreed to defer any decisions until the next meeting.
97.11  Cllrs Clarbull and Gardner were unanimously elected to the Finance Sub-Committee; Cllr Clarbull was unanimously elected as Chairman, and Cllrs Atkins and Gardner as Members, of the Grievance & Disciplinary Procedures Committee; Cllr Webber was unanimously elected as Chairman, and Cllrs Davis and Sanders as Members, of the Appeals Committee.
97.12  After a short debate it was unanimously resolved to nominate
Cllr Atkins as a Parish member to be appointed to the ENPA.
97.13  After a short debate it was unanimously resolved to nominate
Cllr J Davis as a Parish Councillor to serve on the WSDC Standards Committee.
97.14  It was decided to keep future Parish Council monthly meetings to the third Tuesday in each month for the remainder of 2007, with the exception of December which was brought forward to 11th due to the proximity of the 18th to the Christmas and New Year holidays.
97.15  It was decided to defer discussion of the new Model Code of Conduct 2007 until after Council had received training in the new Code.
97.16  The debate on changing Standing Orders is therefore also deferred in the light of the decision minuted at 97.15.
97.17  The Clerk circulated documentation from WSDC and Somerset County Council regarding the latter’s bid to form a Single Unitary Authority and read out a relevant letter from a parishioner. The Clerk agreed to summarise previous debates and circulate to Members so that an answer to the Somerset Association of Local Councils’ Stakeholder Consultation Document could be formulated at the next meeting.
97.18  After a short debate the Clerk agreed to formulate an Agenda Item relating to ENPA’s staffing re-alignment vis-à-vis communication with Parishes and the management of  ENPA staff morale. Cllr Sanders and the Clerk agreed to attend the meeting on 13th June.
97.19  The Local Development Framework Consultation (Sedgemoor DC, Taunton Deane Borough Council and WSDC) document was in circulation for comments by 21/06/07.
97.20  The NHS Foundation Trust Application: Consultation Document was debated; Council is of a mind to support but will debate more fully after Cllr Atkins has attended a meeting on 24th May and reported back.
97.21  97.21.1 Colin Stevenson was unanimously appointed as Internal Auditor for the Council.
            97.21.2 The Annual Return for the year ended 31st March 2007 was considered by Council.
            97.21.3 The Statement of Accounts for the last financial year was noted and the accounts authorized by Council and signed by the Chairman.
            97.21.4  The Statement of Assurance (Annual Governance Statement) was noted and approved and Council authorized the Chairman and the Clerk to sign it.
            97.21.5 The comments of the Internal Auditor on the Annual Return were noted.
            97.21.6 It was resolved to pay the annual insurance premium from Allianz Cornhill in the sum of £560.82.
            97.21.7 Change of Signatories to PC’s bank Account: It was agreed to defer this item until the next meeting due to time constraints.
            97.21.8 It was resolved to pay an invoice from the Moorland Hall & Recreation Ground in the sum of £20.50 for the hire of meeting rooms.
            97.21.9 It was resolved to book 3 training places for new Councillors at a cost of £40 (£20 each but 3 for the price of 2).
            97.21.10 Council noted the RPI increase applicable to its contract for 2007/08 with WSDC and approved the payment of £3892.44 to Jonathan Webber for the cleaning contract for 2007/08, payable in twelve equal instalments.
97.22  97.22.1 The Clerk had circulated a list of correspondence received to Council before the meeting, many of the items having already been debated during the meeting and already circulated to Council.
            97.22.2, 97.22.3, 97.22.4: meetings & correspondence: these items deferred to the next meeting.
97.23  Other business: The Clerk was asked to arrange a meeting with Council and WSDC regarding the state of the recycling bins in the car park at the Rest and Be thankful Inn, Wheddon Cross.

Due to the high volume of business it was agreed to arrange an extraordinary meeting of Cutcombe Parish Council on Wednesday 6th June in addition to the usual monthly Parish Council meeting which will take place on Tuesday 19th June. Both meeting will start at 7.30 pm and take place in the Moorland Hall.

There being no other business the meeting closed at 9.25 pm.

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JUNE 2007

Meeting of Cutcombe Parish Council held on Wednesday 6th June 2007 at 7.30 pm in the Moorland Hall

Note: Planning Application 6.1.2 6/8/07/109 The Rest & Be Thankful Inn, Wheddon Cross:  Extensions & alterations, landscaping works including two storey extension will be available at this meeting from 7pm and the applicant will be present in order to answer any questions. The planning application will be discussed by Council at its meeting on 19th June, the plans will also be available to view at this meeting.

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the Parish Council meeting begins, for a maximum of 15 minutes.
AGENDA

1       Apologies for Absence
2       Declarations of Interest: Update of Register Forms
3       Planning Applications
          3.1 Consideration of Planning Application
          8.1.2  6/8/07/106LB Lypefoot, Wheddon Cross. Listed Building Consent for a pitched roof extension and cladding of metal carport (retrospective)
4       To decide on areas of responsibility for individual Council members as well as attendance at external bodies
5       To vote for Parish members to be appointed to the Exmoor National Park Authority
6       To vote for Parish Councillors to serve on the West Somerset District Council Standards Committee
7       To debate and complete the Consultation Stakeholder Document from the Somerset Association of Local Councils regarding Council’s Views on Somerset County Council’s Proposal to create a Single Unitary Authority for Somerset       
8       Finance
8.1       To formally change the list of signatories to the Council’s National Westminster Bank in line with the new Council
8.2       To consider and, if approve, pay retrospectively the EDF Energy Bill for Wheddon Cross toilets in the sum of £246.59
9       Correspondence and Meetings
            9.1       Clerk’s report on meetings attended
            9.2       Councillors’ reports on correspondence received
9.3       Councillors’ reports on meetings attended

Minutes of the Parish Council Meeting held at 7.30pm on Tuesday 6th June 2007 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis, Tim Gardner and Susie Sanders were present as was County Councillor John Edwards and 3 parishioners.

98.1    There were no apologies for absence.
98.2    There were no declarations of interest. Councillors were asked to ensure that an updated Register of Interests form is with the Clerk by the next meeting for submission to the Monitoring Officer.
98.3    Planning Application 6/8/07/106LB and 6/8/07/107: Lypefoot, Listed Building Consent & Planning Application (retrospective) for a pitched roof extension and cladding of metal carport: Council expressed the following concerns: a) that the retrospective application is confusing as it contains amendments to a carport which is there without planning permission; b) that the roof apex would make the carport larger and more visible: concerns expressed regarding the size, scale, mass and proportion of the carport. The new materials proposed would be preferable to the existing ones.
98.4    Individual Portfolios were agreed as follows: Cllr Webber: attendance at SALC meetings and any others where the portfolio holder was unable to attend; Cllr Atkins: Exmoor Panel, Highways, Health & The Dulverton Patient Group; Cllr Clarbull: SALC, Moorland Hall, Finance Sub-Committee, checking of the phone box, street lighting and the toilets; Cllr Davies: Police, Law and Order, Prescriptions and Health; Cllr Davis: Housing, Youth and Leisure, Village Hall; Cllr Gardner: Finance Sub-Committee; Cllr Sanders: Environment, fallen trees on footpaths and bridleways, Highways liaison.
98.5    After a debate and due consideration of the 14 applications Council resolved to support Cllrs Atkins, Collins, Rigby and Rodway as Parish Members to serve on the Exmoor National Park Authority.
98.6    After due debate and consideration of the 7 applications Council resolved to support Cllrs Davis, Sawyer and Woods to serve on the West Somerset District Council Standards Committee.
98.7    The Clerk summarized Council’s previous discussions on the County Council’s proposal to create a Single Unitary Authority for Somerset. After a further debate it was agreed to submit these to SALC (in response to the stakeholder consultation) as Council’s Headline Views (majority opposed) together with reasons; the Minority view expressed related to lack of sufficient information having been forthcoming and concerns regarding implementation and that the management processes of a large authority may be too inflexible to deal with the execution of large scale projects.
98.8    98.8.1 Council resolved to change the signatories to its NatWest Bank Accounts in line with the new Council.
98.8.2 Council resolved retrospectively to approve payment of £246.59 to EDF Energy for electricity at the Wheddon Cross toilets.
98.9    98.9.1 The Clerk reported on a 4th June meeting which she attended (with several Councillors) with Andy Mallinson, West Somerset District  Council’s Recycling Officer, to discuss the recycling bins at Wheddon Cross car park. Mr Mallinson agreed to arrange for cleaning up of the area (now completed) and removal of the Planet Aid Clothes Bank. The Clerk agreed to insert a paragraph in the next Parish magazine relating to the use of the kerbside collection recycling bins. The Clerk reported that there would be a meeting of SALC on 7th June, all other correspondence to be reported at Council’s meeting on 19th June.
            98.9.2 Councillors did not have any correspondence to report.
            98.9.3 Cllr Atkins reported on a NHS Trust Consultation Meeting (Making Mental Health Matter) which she had attended. Feedback forms are available from the Clerk (to be received by 15/07/07).
98.10  The ongoing matter of the low floor buses on the Exford route being unable to pick up and set down at the bus shelter was discussed. Co Cllr Edwards agreed to pursue this matter with John Perrett, Team Leader, Public Transport, Somerset County Council in order to resolve the issue to everyone’s satisfaction.

There being no other business the meeting closed at 21.25. The next meeting of Cutcombe Parish Council will take place on Tuesday 19th June at the Moorland Hall.

Meeting of Cutcombe Parish Council held on Tuesday 19th June 2007 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

Minutes of  the  Meeting held at 7.30pm on Tuesday 19th June 2007 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies,
John Davis, Tim Gardner and Susie Sanders were present as was County Councillor John Edwards, WPCSO Sue Hurley  and two parishioners.

99.1    There were no apologies for absence.
99.2    Cllrs Webber and Gardner declared a personal and prejudicial interest in item 5.1 (overlook the property) and both left the room for the debate and the vote. Cllr Gardner declared a personal interest in item 4 (bus operator); Cllr Davis declared a personal and prejudicial interest later in the meeting (before the discussion on affordable housing) in item 5.3 and left the room for the discussion.
99.3    The minutes of the meetings held on 15th May and 6th June were approved and signed by the Chairman as a true record. Matters arising: 98.9.1: the Clerk reported that she had asked Andy Mallinson to arrange for recycling boxes to be delivered to all residents of Luckwell Bridge.
99.4    Council debated the future of the Snowdrop Valley Park and Ride Scheme and resolved to give Colin Stevenson a clear mandate to act on its behalf in discussions with ENPA and SDF and to pay him for the work at the rate of £10 per hour to a maximum of 15 hours. A letter would be sent to ENPA & Mr Stevenson informing them of the mandate. Mr Stevenson would be asked to report back to Council at the next meeting regarding progress.
99.4A  WPCSO Sue Hurley reported that the area now has a new Beat Manager in post, WPC Clare Whysall and that mini motor bikes cannot have insurance and therefore it is always illegal for them to be ridden in a public place.
99.5    99.5.1 Planning Application 6/8/07/109 The Rest & Be Thankful Inn, Wheddon Cross: Extensions & alterations, landscaping works including two storey extension & amended plan: Council resolved unanimously to support this application. Cllrs Gardner & Webber left the room for the debte and resolution on this item.
            HRN 07/01 Warrs Farm, Luckwell Bridge: hedgerow removal notice: Council had not objections to this proposal.
            99.5.2 No ENPA decisions on previous applications to report.
            99.5.3 The Clerk read out a letter from the Chief Planning Officer in response to hers re Langham, Wheddon Cross. After a debate Council agreed to reply to the letter seeking reassurance that secure procedures are in place to protect historic farmhouses on Exmoor.
            Cllr Davis left the room. Council raised the issue of ENPA requirements in relation to reserved matters for affordable housing: if expensive materials are required then could the cost of the building to the applicant be inflated over and above what could be deemed to be within the affordable bracket? Council agreed to monitor the situation if possible within the Parish. Cllr Davis returned to the room.
            In response to a request from ENPA Council agreed to receive all matters relating to planning digitally with the exception of application and permission documents.
99.6    99.6.1 Luckwell Bridge Triangle Improvement Scheme: Cllr Sanders reported on a site meeting with Cllr Webber and Roy Takle: it was agreed that more parking was needed, the area tidied up, the outline of the triangle clearly delineated and the hedge laid. Cllr Webber had been in contact with the hedge owner and was expecting a site meeting shortly. Cllr Edwards agreed to move things forward re highways issues. The Clerk agreed to report the phone box out of order.
            99.6.2 The Clerk reported that she had sent a letter of consent from the owners of the Wheddon Cross car park to John Perrett, Team Leader - Public Transport, Somerset County Council re widening of the car park entrance and would report back any progress to the next meeting.
            The Clerk agreed to follow up the lack of signage where the Coleridge Way Bridleway crosses Cutcombe Hill. Cllrs Webber and Atkins agreed to raise the bad state of repair of Cutcombe village roads to Highways.
99.7    99.7.1 Council resolved to approve a payment of £40 per annum to Colin Stevenson to act as internal auditor.
            99.7.2 After due debate Council resolved to award the sum of £100 as a grant under Section 137 to Clowns.
            99.7.3 Council resolved to pay the Clerk’s quarterly salary in the sum of £377.55 and quarterly expenses in the sum of £156.32.
            99.7.4 Council noted the Annual VAT repayment (2006-7) of £198.79.
99.8    A list of possible areas of risk was circulated to Council who agreed to bring this back to the July meeting after due consideration; an update of the Council’s Asset Register will also be considered then.
99.9    The Clerk reported on hours spent working on behalf of the Council during the year and a quarter in post. Council agreed to bring a proposal back to the July meeting.
99.10  99.10.1 A list of correspondence received had been circulated to Council prior to the meeting. Items of particular note were: the result of the postal ballot for 4 Parish Members to ENPA (Cllrs Collins, Pile, Rawle and Rigby having been elected); the result of the postal ballot for 3 Parish Members to the WSDC Standards Committee (Cllrs Davis, DeRenzy-Martin and Sawyer having been elected); the competition for Calor Village of the Year, details posted in the July Parish magazine; the Launch of the ENPA Management Plan 2007-12 to take place on 24th July at 12 noon at the Moorland Hall; results of the countywide poll organised by the Keep Somerset Local campaign: 53.9% of those eligible voted, 20.3% in favour of a unitary authority, 79.7% against.
            99.10.2 The Clerk had no meetings to report.
            99.10.2 Councillors had no correspondence to report.
            99.10.3 Cllr Sanders reported on the Exmoor Consultative and Parish Forum meeting held at ENPA who had reported that understaffing problems had occasioned the delay in replying to queries from Parishes. Cllr Webber reported on nef meeting he had attended: “The rural job juggle, does it work for you?”.  
99.11  The Clerk agreed to check on regulations relating to dog fouling in response to a complaint by the Cricket Club re the Recreation Ground; Cllr Clarbull agreed to look into preventative measures: mesh to prevent loose dogs from entering the cricket pitch area.

The next meeting of Cutcombe Parish Council will take place on Tuesday 17th July at 7.30 pm in the Moorland Hall.

There being no other business the meeting closed at 9.40 pm.

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JULY 2007
Minutes of  the  Meeting held at 7.30pm on Tuesday 17th July 2007 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, John Davis, Tim Gardner were present as was
County Councillor John Edwards.

100.1  An apology for absence was accepted from Cllr Sanders.
100.2  Cllr Gardner declared a personal interest in item 4 as he runs a bus company (minuted); Cllr Clarbull declared a personal interest in item 13.1 as he is Chairman of the Moorland Hall & Recreation Ground Committee (minuted); Cllr Webber declared a personal interest in item 13.2 as he is a member of Cutcombe PCC (minuted and abstained from the vote).
100.3  The minutes of the meetings held on 19th June were approved and signed by the Chairman as a true record.
100.4  Snowdrop Valley Park & Ride: Cllr Webber summarized correspondence received from Mr Colin Stevenson and reported on a meeting with Tim Braund (ENPA) which he had attended with Cllr Atkins on 17th July. Various points had been raised and it is hoped that Mr Braund will have answers which can be brought back to the August meeting. Both Cllrs reported that the meeting had been positive and were confident that a way forward can be found for the scheme.
 100.5 100.5.1 There were no planning applications for consideration.
            100.5.2 The clerk reported that the following applications had been approved: 6/8/07/104 Little Brendon Hill Farm: Change of use of hay store to 3 stables, extension to form hay/feed store and erection of porch to dwelling house; 6/8/07/105 Gunns Farm, Luckwell Bridge: Replacement of Agricultural Building (42m2); 6/8/07/106LB & 6/8/07/107 Lypefoot, listed building & planning consents for a pitched roof extension & cladding of metal carport (retrospective).
            100.5.3  No reply had yet been received from ENPA in respect of the Clerk’s letter re Langham.
100.6  100.6.1 Cllrs Webber and Atkins reported on a meeting with
Cllr Sanders and residents regarding the Luckwell Bridge Triangle Improvement Scheme. A letter from Cllr Sanders to the owner of the hedges requesting that the PC be allowed to cut them back to improve sight line visibility and for tidying up purposes was read out to Council.
            100.6.2  Cllr Atkins had received a reply from David Peake, Highways, regarding a) hedge cutting on Higher Park Lane which is scheduled for one cut per annum in July: Cllr Atkins to ask for 2 cuts per annum and to question the quality of the cutting; b) a replacement No Through Sign was on order for Luckwell Bridge as well as debris clearing planned & filling in of potholes in Edbrooke lane; c) resurfacing of the first 200m of road past Cutcombe school scheduled for resurfacing Feb. 2008: Cllr Atkins to query the time of year scheduled and point out that the whole road needs resurfacing. Co Cllr Edwards agreed to take up the matter of visibility/tree trimming at the Treborough turnoff on the B3224. The Clerk reported that the proposed widening of the car park entrance at the Rest & Be Thankful Inn was moving forward in order to accommodate the low floor buses on the Exford route.
100.7  Council conducted its annual review of the Risk Assessment document and Asset Register and resolved to make no changes to either for 2007/08.
100.8  Cllrs Atkins and Davis agreed to look at the production of a Parish Emergency Plan and report back to the August meeting.
100.9  Council agreed to increase the number of hours paid per annum to the Clerk from 180 to 210, payable at the same rate, in order to reflect the increased workload. This increase to take effect from the current quarter, 1st July to 30th September 2007. Next review to take place in June 2008.
100.10  The Clerk reported that Cutcombe’s bid for funding to produce a Parish Plan had been submitted to Defra via the Community Council for Somerset. A decision was expected in August. Council wished an expression of thanks to the Clerk for her contribution in completing the bid application to be minuted.
100.11 Cllr Webber summarized the new Choice Based Letting System proposed by WSDC: Cllrs Atkins, Davies and Davis to look into responding to the Consultation document. Cllr Davis is also looking into the Home2Own Shared Ownership Scheme to see if this could be of interest to local people.
100.12  West Somerset Area Panel: Proposed Applications for Funding: the Exmoor Panel is to identify priorities for the West Somerset Area and Potential Bids at its July meeting. Council noted the priorities for the West Somerset area identified so far by the Panel. It was noted that C.L.O.W.N.S. had just submitted a bid and Watchet has been allocated funding to deter anti-social behaviour.
100.13  100.13.1 The invoice for £64.23 for line rental at the Moorland Hall has been paid by the Moorland Hall and Recreation Ground Committee who will continue to pay for the telephone line service. In the light of the inefficiency of BT in sorting out clear accounting for the broadband service it was decided to defer payment of the outstanding bill of £327.13 until after a meeting with Simon Duncan from Evolve South West who would be advising Council on 18/07 re changing the broadband supplier and to allow time for the Clerk to resolve matters with BT.
            100.13.2 Council resolved to pay £100 to the Parochial Church Council towards upkeep of the burial ground. In view of the escalating costs of the upkeep the Clerk is to contact the PCC and ask if a representative can attend the August meeting and talk to Council re these costs.
100.14 100.14.1 A list of correspondence received had been circulated to Council prior to the meeting. Items of particular note were: ENPA Business Plan 2007/08: circulated: queries and comments to be brought back at the August meeting; Active Exmoor Tour of Britain: meeting at the Moorland Hall 19/07; Cutcombe/Timberscombe First School had received capital funding of £74,587 for school projects; increase in room hire fees at the Moorland Hall.
            100.14.2 The Clerk had no meetings to report.
            100.14.2 Councillors had no correspondence to report.
            100.14.3 Cllr Davis reported on a meeting of the Standards Committee. Cllr Davies reported on her Councillor training session. Cllr Webber reported on the Exmoor Association of Parish Councils meeting, of which he is now Chairman.
100.15  Cllr Clarbull reported that there are 2 broken panes of laminated glass in the bus shelter. The Clerk to acquire an insurance claim form for the August meeting.

The next meeting of Cutcombe Parish Council will take place on Tuesday 21st August at 7.30 pm in the Moorland Hall.

There being no other business the meeting closed at 9.10 pm.

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AUGUST 2007

Meeting of Cutcombe Parish Council held on Tuesday 21st August 2007 at 7.30 pm (or as soon thereafter as public questions and statements are concluded) at the Moorland Hall

Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

4       ENPA Business Plan 2007/08: Observations & Queries
5       Planning Applications and related business
            5.1       Consideration of planning applications:6/8/07/110 Oaktrow Farm, Timberscombe: Erection of Agricultural Building for Livestock & Storage (139 sq m); 6/8/07/111 Site Adjacent to Carrick, Cutcombe: Reserved Matters details for the construction of a local needs affordable dwelling & garage pursuant to Application 6/8/06/108; 6/8/07/112 Site Adjacent to Carrick, Cutcombe: Stationing of Mobile Home for a temporary 18 month period in connection with construction of a local needs affordable dwelling.
5.2       To note ENP decisions on previous applications
5.3       Other relevant matters
6       To consider highways and transport matters and related items
7       Parochial Church Council: Treasurer to update PC on rising       costs associated with the upkeep of the burial ground
8       Report by Cllrs Atkins & Davis re production of a Parish Emergency Plan
9       To consider and, if approved, resolve to formally adopt the mandatory Model Code of Conduct 2007 including para. 12(2).
10     To consider and, if approved, resolve to change paras 46 and 57 of Standing Orders in order to comply with the Revised Model Code of Conduct 
11     Matters relating to 6 Bouverie Close
12     Snow Drop Valley Park and Ride Scheme 2008: update
13     Finance
            13.1.   To consider and, if approved, pay a final bill from British Telecom in the sum £192.39 in respect of the broadband service at the Moorland Hall
            13.2    To consider and, if approved, pay the annual subscription to the Somerset Playing Fields Association of £10.00
            13.3    To consider and, if approved, pay retrospectively an invoice from Moore Stephens for the Annual Parish Council Audit in the sum of £158.63.
            13.4    To consider and, if approved, pay an invoice from the Moorland Hall & Recreation Ground for room hire in the sum of £40.00.
            13.5    To consider and, if approved, complete an insurance claim form for replacement glass at the bus shelter.
            13.6    To consider and, if approved, pay an invoice from Newnet for the set up and one month's supply of Broadband at the Moorland Hall in the sum of £52.90 and to sign a direct debit in the sum of £12.95 per month for the broadband supply

14     Correspondence and meetings
14.1    Clerk's report on correspondence received including the ENPA Management Plan 2007-12
14.2    Clerk's report on meetings attended
14.3    Councillors' reports on correspondence received
14.4    Councillors' reports on meetings attended
15     Any other business including items for the next Agenda

Minutes of the Meeting held at 7.30pm on Tuesday 21st August 2007 at the Moorland Hall
Councillors Roger Webber, Linda Atkins, Eric Clarbull, Maria Davies, Tim Gardner and Susie Sanders were present as was
County Councillor John Edwards and two parishioners.

101.1 An apology for absence was accepted from Cllr Davis.
101.2 Cllr Webber declared a personal interest in item 7 (member of the PCC); Cllr Clarbull declared a personal interest in items 13.1 and 13.6 (Chairman of the MH&RG Cmte); Cllr Gardner expressed a personal interest in item 12 (bus company operator).
101.3 The minutes of the meetings held on 17th July were approved and signed by the Chairman as a true record. Matters arising: 100.6.2:
Co Cllr Edwards had written to David Peak re visibility at Treborough: no reply yet received.
101.4 ENPA Business Plan 2007/08: Cllr Gardner noted that provision for the development of the Auction Site was noted for 2008/09.
101.5 101.5.1 Planning Applications: 6/8/07/110 Oaktrow Farm, Timberscombe: Erection of Agricultural Building for Livestock & Storage (139 sq m): Council resolved to support this application: confident that ENPA officers would ensure suitable materials; 6/8/07/111 Site adjacent to Carrick, Cutcombe: Reserved Matters for local needs affordable dwelling & garage: Council noted one letter of concern from a local resident but resolved to support this application: no objections to design & position given the shape of the site; 6/8/07/112 Site adjacent to Carrick, Cutcombe: Stationing of Mobile Home for temporary 18 month period in connection with construction of local needs dwelling: Council resolved to support this application on condition that ENPA had a mechanism in place to remove the mobile home should the construction period extend beyond 18 months.
101.5.2 6/8/07/106 LB & 6/8/07/107: Listed Building & Planning Consents for a pitched roof extension and cladding of metal car park (full, retrospective), Lypefoot, Wheddon Cross: approved; 6/8/07/109 The Rest & Be Thankful Inn, Wheddon Cross, extensions: approved.
101.5.3 The Clerk read out a letter from the Chief Planning Officer, ENPA re the development at Langham.
101.6 101.6.1 Luckwell Bridge: Cllr Sanders reported that she had not yet received a reply re improvement to hedging but potholes on the route to Edbrooke Farm had been filled; Cllrs Atkins & Webber reported that Highways are prepared to resurface the triangle if the PC carries out preparatory works: quotes to be obtained; Cllr Webber reported that he, Cllr Atkins & Co Cllr Edwards had averted a 5 week full road closure in September: road will be closed for cross drainage repairs in June 08. 6pm to midnight only for repairs.
Public Question Time:
Mr Jon Trouton asked if Council would consider asking for a speed restriction sign to be erected at Luckwell Bridge. Co Cllr Edwards to look into the possibility of slow signs being painted on the road; Cllr Sanders to enquire of local residents what they would like to see as part of her questionnaire regarding the LB Triangle Improvement Scheme.
Cutcombe: Cllr Atkins reported on: a) an e-mail from Highways: a second annual cut of Higher Park Lane is unlikely to be re-instated: Council resolved to ask parishioners if they wished to co-operate on organizing this; b) Carriageway maintenance in Higher Park Lane: first 200m past school to be resurfaced February, rest surface dressed summer, 2008: weather conditions to be monitored. Cark park entrance widening at The Rest & Be Thankful Inn: the clerk to be informed by Somerset Co Council when the work is to begin.
101.7 The Chairman took comments from Mrs Mully Woolmer, Treasurer of the Parochial Church Council, at the beginning of the meeting: she outlined the increased cost of the burial ground maintenance, largely due to the death of Roly Langdon who had only charged a nominal sum for his work and provided equipment free of charge. Costs were currently £840 for 12 cuts per year, total maintenance in the region of £1,400 per annum; PCC relies on own fund-raising & collections; £8,000 per annum needed for the parochial fee, oil, insurance & other running costs. Council noted that the burial ground is currently in a very good state of maintenance and the Finance Sub-Committee resolved to discuss the possibility of raising its annual budgeted figure for burial ground maintenance and report back to Council asap.
101.8 Cllrs Atkins & Davis raised queries re the production of a Parish Emergency Plan: to report back to September meeting.
101.9 Council resolved to formally adopt the mandatory Model Code of Conduct 2007 including para. 12(2).
101.10 Council resolved to change paras 46 and 57 of the Standing Orders in order to comply with the Revised Model Code of Conduct, in particular para 12(2) as adopted at 101.9 above.
101.11 Following local complaints the Clerk was asked to write to Magna Housing re the untidy state of 6 Bouverie Close, in particular the garden, and to ask Magna for clarification of its letting policy particularly with respect to the housing needs of local people.
101.12 Cllr Webber reported on a meeting with Cllr Atkins, Colin Stevenson and Tim Braund (ENPA) in relation to Snowdrop Valley Park and Ride 2008. A letter from Sally Parish was read out expressing her willingness to run the scheme: PC resolved to write to Sally asking her to report to September meeting on the issues raised so far.
101.13 101.13.1 Council resolved to pay the final bill from British Telecom for £192.39 in respect of the broadband supply to the Moorland Hall.
101.13.2 Council resolved not to renew its subscription to the Somerset Playing Fields Association as the Moorland Hall & Recreation Ground is also a member.

101.13.3 Council resolved to pay, retrospectively, the invoice from Moore Stephens for £158.63 in respect of the Annual PC Audit.
101.13.4 Council resolved to pay the invoice for £40 from the MH&RG Committee for room hire.
101.13.5 Council resolved to complete the insurance claim form re the bus shelter (broken glass & graffiti) asap.
101.13.6 Council resolved to pay an invoice from Newnet for a month’s supply & set up fee for broadband at the Moorland Hall and resolved to continue to support the service by signing a direct debit to Newnet for continuation of the broadband supply.
101.14 101.14.1 A list of correspondence received had been circulated to Council prior to the meeting. Items of particular note were: Tour of Britain: events to take place on the Recreation Ground on Tuesday 11th September involving Cutcombe school.
101.14.2 The Clerk had no meetings to report.
101.14.3 Councillors had no correspondence to report.
101.14.4 Cllr Webber reported on the Exmoor Panel Meeting.
101.15 Cllr Gardner raised the possibility of CCTV being erected at the bus shelter: Cllr Clarbull to follow up. Cllr Clarbull reported on blocked drains at the Wheddon Cross toilets due to a design fault: situation resolved & to be monitored by the cleaning contractor.

The next meeting of Cutcombe Parish Council will take place on Tuesday 18th September at 7.30 pm in the Moorland Hall.

There being no other business the meeting closed at 9.45 pm.

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2006 Archive Page

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Questions and statements from parishioners will be taken at 7.30 pm prompt, before the parish council meeting begins, for a maximum of 15 minutes.

AGENDA

1 Apologies for absence
2 Declarations of interest
3 To approve the minutes of the meeting held on 13 December, and any matters arising
4 Planning Applications and related business
4.1 Planning applications
6/8/05/114 Garage House, WX Amended plan for vehicular access
6/8/05/115 Langham Farm, WX Amendments to fenestration of 05/109, which proposed changes
and extensions to house, including conservatory addition, conversion of attached barn and fenestration
6/8/05/116 Snowdon, Higher Erection of 2 storey side extension Pk Lane, Cutcombe and
double garage (revised 04/118)
4.2 Market site: update
4.3 Other related business
5 To consider highways and transport matters, and relaetd items
5.1 Parish Lengthsman: update
5.2 Hare Path Corner: update
5.3 Other related business
6 To consider a proposal for a new village notice board: update
7 To consider a proposal for a Triangle Enhancement Scheme at Luckwell Bridge: update
8 Recruitment process for new parish clerk
8.1 Update on current position
8.2 To consider amendments to job description